Administration Officer at Bralewood Investments Limited

Bralewood Investments Limited (BIL) is a budding financial intermediation organisation with the key target of matchingthe surplus and deficit units of the national economy and beyond based on the uniqueness of our target clients and stakeholders.

We are recruiting to fill the position below:

Job Title: Administration Officer

Location: Lagos
Employment Type: Full-time
Department: Administration
Reports to: The Head of Corporate Services

Purpose

• To ensure that the day-to-day office operations are performed in a seamless and efficient manner as well as provide support to employees.

Duties and Responsibilities

• Administration Organise and supervise other office activities (renovations, event planning, etc.).
• Purchases stationeries by obtaining requirements; negotiating price, quality, and delivery.
• Responsible for vendor management including general office procurement & management.
• Responsible for fleet management, including managing fueling, drivers, and vehicle repairs and maintenance.
• Maintains a safe and secure work environment.
• Manages the repair and maintenance and security of office equipment/facilities.
• Petty cash management including disbursement, reimbursement, retirement, and reporting.
• Ensures service requirements of the office are met promptly to avoid operational hitches.
• Ensures all utilities vis-a-vis telecommunications, internet, electricity, water, etc. function effectively with minimal downtimes.
• Liaises with the local government and other related government agencies and ensures rates are paid as and when due.
• Ensures rents are paid as and when due.
• Supervises the filing, record management, storage, and security of documents.
• Organises logistics for staff travel, training sessions, workshops, and activities.
• Provides office consumables by identifying needs for the various sections of the company.
• Any other duty as assigned by supervisor.

Key Performance Indicators
The following KPIs shall be used to monitor the performance of this team member:

• Cost savings from operational activities.
• Adherence to policies and procedures.
• Number of complaints received and addressed.
• Number of defects and maintenance cost, including vehicle maintenance cost.
• Percentage of cost savings on total budget.
• Ratio of emergency purchases vs total purchases.
• Purchase order cycle time.
• Quality of supplies (i.e., compliance rate, supplier defect rate, etc.).

Specifications

• Minimum educational standard: B.Sc. / HND in Accounting, Project Management or other related discipline
• Minimum Working Experience: 2 years' related experience.

Required Knowledge, Skills & Abilities:

• Excellent interpersonal and written communication skills
• Good time management skills
• Good sound work ethics.
• Proficiency with MS Office Suite, with excellent MS Word and Excel skills
• Excellent organizational skills
• Innovative and clear in planning and implementation
• Problem-solving abilities

How to Apply
Interested and qualified candidate should send their Applications to: [email protected] Copy: [email protected] using the Job Title as the subject of the email.

Application Deadline 2nd July, 2023.