Administrative Assistant at The Coalition of Civil Society Organizations Working to End Child Marriage in Nigeria

The Coalition of Civil Society Organizations working to End Child Marriage in Nigeria seeks to recruit a qualified individual to join its team. As a Coalition that champions advocacy to end child marriage in Nigeria as well as design and implement socially oriented services and interventions to empower girls, we seek individuals with a high level of professionalism and integrity, who have a demonstrable passion and commitment to work with various groups including, vulnerable groups and underserved populations/communities.

We are recruiting to fill the position of:

Job Title: Administrative Assistant

Reference No.: ECM/O1/2021
Location: Nigeria
Duration: One year, renewable
Reports to: Coalition Co-chairs and Secretariat Lead

Job Description
Primary Duties and Responsibilities:
(S)he will:

• Receive official visitors and enquiries (in-person/phone/email) and route as required
• Proactively stay updated with daily operations and keep the secretariat updated on noteworthy developments relating to the Coalition and its work
• Undertake general administrative duties including word processing, filing, copying, scanning, graphic development, management of activity calendars
• Ensure proper functioning of office equipment and ensure availability and prudent use of relevant office supplies and consumables
• Ensure smooth running of power supply sources and coordinate maintenance
• Provide monthly expenditure report for office expenses
• Upload approved content to official website and social media platforms as directed
• Liaise with the Co-Chairs, the Secretariat, the Steering Committee members, Coalition members and partners as may be required in the course of work
• Develop & maintain an inventory of official equipment, furniture, commodities etc
• Coordinate logistic support for official events (meetings, workshops, seminars) as directed
• Coordinate the membership records for the Coalition

Job Specification (Academic Qualifications; Professional Membership; Knowledge, Skills, and Abilities, Computer Proficiency)

• Bachelors Degree in the Social Sciences or HND/OND
• Certification in computer use is an advantage but candidates will be required to demonstrate computer proficiency for Microsoft Word (good), Excel (basic) and Internet use (good)
• Must have strong English literacy skills (reading and writing)
• Must demonstrate good communication skills

Experience:

• 2-3 years in a similar role in a civil society network
• Immediate Post-NYSC candidates will be considered.

Core Competencies / Personal Characteristics:

• Behave ethically: Understand ethical behaviours and ethical business practice and ensure own behaviour and that of others is consistent with these standards and aligns with the values of the organization.
• Build relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the Coalition.
• Creativity/innovation: Suggest/Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Communicate effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

How to Apply
Interested and qualified candidates are invited to submit a one-page letter of application within the body of the email and a Curriculum Vitae as an attachment to: [email protected] using the Job Title and Reference Number as the subject of the mail.

Note

• The application letter should provide clear evidence of the competencies required for the job (why candidate is the best fit for the position);
• The CV should include valid telephone numbers, email address, current contact address and the contact details of two referees.
• All shortlisted candidates will be contacted.
• Support for this position is provided through the kind support of the Ford Foundation West Africa Office under a grant to the development Research and Projects Center (dRPC)

Application Deadline  30th September, 2021.