Administrative / Executive Assistant at Protea Hotels

Protea Hotel By Marriot, Lagos Kuramo Waters, we are a hospitality firm with international standards as one of the best luxury hotels in the country. Our mission is to bring comfort, utmost leisure, and state-of-the-art amenities to our esteemed guests. We ensure a getaway that keeps you in touch with the world while providing a relaxing holiday.

We are recruiting to fill the position below:

Job Title: Administrative / Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• The Hotel Administrative Assistant is responsible for effectively providing administrative and clerical support to all department managers.
• This position will be responsible for attending weekly meetings and distributing the minutes, answering phones, compiling data, and analysis.
• Must have excellent oral and written communication skills, ability and be flexible to support different leadership styles, familiarity, and knowledge of all Hotel amenities and happenings.
• Will assist with administrative duties including but not limited to reports, scheduling, communications, projects, presentations, expense reports, receiving, distributing, and sending mail, some purchasing/receiving, printing, and overall office tasks assigned.
• Liaise with external vendors for operational supplies and repairs.
• Working with departmental rotas, ensure that the appropriate staff are on duty during each shift
• Liaise with Lagos state teams to ensure compliance with all Lagos state policies as they relate to the hotel operations
• Schedule meetings for the Executive Director and take the minutes of such meetings
• Work with each department and ensure appropriate scheduling of rotas. Ensure the right appropriation of staff for each shift. Establish and monitor work schedules
• Assist the HR Manager in ensuring deliverables are properly carried out according to guidelines and instructions
• Assist in Recruitment, associates welfare management, and all human resources.
• Follow up with deliverables of each department
• Maintain the executive director’s itinerary
• Responsible for attending weekly meetings, taking notes and distributing the minutes, and following up on tasks accordingly
• Follow Hotel policies, procedures, and service standards
• Follow all safety and sanitation policies
• Manage and monitor activities being carried out with the different departments
• Enforcement of drivers' movement records
• Staff supervision. Monitoring and ensuring compliance with policies and regulations
• Maintain the Executive Directors' itinerary

Requirements

• A Degree in Social Management or Hospitality.
• Minimum of 2 years Hospitality Experience
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.

How to Apply
Interested and qualified candidates should submit their updated Resume to: [email protected] using the Job Title as the subject of the email.

Application Deadline 30th December, 2023.