Asset Controller at Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action - helping people triumph over adversity and build stronger communities from within. Now, and for the future.
We are recruiting to fill the position below:
Job Title: Asset Controller
Requisition Number: ASSET003734
Location: Abuja (FCT)
Position Status: Full-time, Regular.
Salary Level: 6
Job Category: Operations, Procurement, Logistics
Program / Department Summary
- The Asset Controller will work within the logistics department of the Operational Support structure, committed to providing reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries.
General Position Summary
- The Asset Controller will ensure accurate record keeping of all Mercy Corps assets, Donor assets and exceptional items that require registration and movement tracking in accordance with the Mercy Corps Asset Management Manual.
Essential Job Responsibilities
- Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures.
- The Asset Controller ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Mercy Corps Offices.
- Responsible for logging all new Mercy Corps assets in MC Nigeria in the asset register and ensuring the appropriate coding and tags are placed on each item. Regularly updates asset register with changes and new acquisitions.
- Responsible for coordinating with the procurement and finance office in identifying all details of assets such as buying price, ledger reference, PR, PO and GRN number etc. The asset register should be accurate and complete.
- Responsible to maintain the stock of Mercy Corps assets that are not checked out and in use.
- Responsible for checking in/out Mercy Corps-owned equipment to authorized staff using the standard Mercy Corps procedures and forms outlined in the Asset Management Manual.
- Responsible for the timely preparation of documentation of any movement of assets in Mercy Corps formats.
- Schedules and conducts physical count of assets on different locations, projects, and sites.
- Provides a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the locations and status of assets that have moved between offices.
- Update the electronic database monthly and provide an electronic copy to the supervisor and Operations Manager; A hard copy is printed, signed and filed in the assets folder.
- Advises colleagues on guidelines of Mercy Corps asset and equipment use guidelines.
- Ensure all lost, damaged, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary supplement documentation is completed.
- Advise supervisor on any broken, damaged or destroyed equipment.
- Ensures that all movement of items should go through the Asset Controller, on “GRNs or an Asset Movement Form”.
- Work closely with field offices to ensure registration of new assets, maintenance or asset registers and disposal. Assist the field offices in updating the asset inventory, as requested.
- Updates inventory records on all the receipts/issues of inventory items from MC warehouse.
- Assists and coordinate project staff on inventory issues. Assist in providing end-of-project reports on inventory and equipment lists, locations and status.
- Maintain inventories of all Mercy Corps premises (non-expendable properties) and conduct regular checks (quarterly).
- Prepare necessary documentation and filing system so as to ensure the smooth running of the asset issuance, return and tracking.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in MC Nigeria.
- Ensure compliance with security procedures and policies as determined by country
- Proactively ensure that team members operate in a secure environment and are aware of policies.
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
- Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
- Reports Directly To: Operations Manager
- Works Directly With: Warehouse staff (where applicable) advised by supervisor ensuring that all technical, administrative and management systems and standards agreed upon for the agency are being adhered to.
Knowledge and Experience
- A Degree in a relevant Business field is desired.
- 2 - 3 years of experience in Inventory Management, large-scale Logistics operations, or office administration.
- A clear understanding of procurement ethics and donor compliance is essential.
- A willingness to travel throughout the project areas in the assigned Area of Responsibility.
- Strong organizational skills.
- Ability to interact effectively with international and national personnel.
- Excellent oral and written English skills.
- Strong computer skills in MS Excel, MS Access and MS Word programs.
- A demonstrated ability to multi-task and process information into action so as to not delay program activities.
- Conscientious with an excellent sense of judgment. Ability to work simultaneously on multiple tasks. Willingness and ability to work effectively with a wide variety of people.
- Ability to work as part of a team and coordinate with project personnel. Good spoken and written English. Computer literate and strong organizational skills.
Diversity, Equity & Inclusion:
- Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges.
- We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
- We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity:
- Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.
- We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all.
- We do not engage in or tolerate discrimination on the basis of race, colour, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics:
- Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity.
- We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme.
- We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 2nd June, 2023.