Committee Clerk (PAP) at African Union

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Committee Clerk (PAP)

Requisition ID: 2882 
Location: Johannesburg, South Africa
Reports to: Senior Committee Clerk
Directorate / Department / Organ: Pan-African Parliament (PAP)
Division: Committees, Research, Documentation and Library Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P1
Number of Positions: 1
Contract Type: Regular

Purpose of Job

• To provide dedicated administrative and procedural support to the Committees and Caucuses of the Pan-African Parliament (PAP), ensuring efficient planning, documentation, and execution of parliamentary activities.
• The role contributes directly to the legislative and oversight functions of the institution by supporting the coordination of meetings, recording of proceedings, and accurate dissemination of information.
• Through high-quality organizational and procedural assistance, the Committee Clerk helps strengthen parliamentary accountability, transparency, and service delivery across Africa.

Main Functions

• Assists in planning the work of the Committee under the Chairperson and the members.
• Consults appropriately and as necessary with supervisors to ensure the highest quality of advice is available to the Committees.
• Writes and certifies minutes of proceedings of the Committees.
• Assists in the preparation of daily and weekly journals of events for the Parliament.
• Contributes to preparing, editing, indexing, proofreading and publishing the Hansard, Parliamentary debates and texts.
• Provides equal and timely access to correspondence and information commissioned by the Committees to all their members.
• Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Performs any other related duties that the Supervisor may assign.

Specific Responsibilities

• Provides procedural advice and administrative support to specified Permanent and Ad- Hoc Committees, and Caucuses of the Pan African Parliament
• Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Drafts agendas, programmes, and reports of meetings and work plans of the Committees.
• Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Prepares and facilitates the issuance of invitations to all relevant officials, personnel, resource persons and stakeholders on Committee and caucus meetings.
• Prepares and issues relevant preparatory information for meetings in consultation with the Committee’s Bureau.
• Maintains attendance and membership registers of committees and caucuses. 
• Facilitates logistical arrangements for committee and caucus missions.
• Takes and finalizes minutes of committee proceedings in coordination with the Committee’s Bureau.
• Transcribes proceedings accurately and submits timely to the supervisors and translators.
• Assists in the preparation of daily and weekly journals of events for the Parliament. Prepares internal committee memos as required and corresponds with relevant parties on committee activities.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Law, International Relations, Political Science, Public Relations or related Social Science disciplines with a minimum of two (2) years of relevant experience in a similar position in a Parliament.

Required Skills:

• Excellent knowledge and understanding of Parliamentary procedures.
• Sound drafting and reporting skills.
• Ability to work in a diverse and multicultural environment
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish or Kiswahili) and fluency in another AU language(s) is an added advantage.
• Good communication skills.
• Good Planning and organizational skills.
• Good Interpersonal skills.
• Computer skill

Leadership Competencies:
Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Trouble shooting
• Job Knowledge and information sharing
• Task Focused
• Continuous Improvement Awareness

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration

• Indicative basic salary of US$ 25,523.00 (P1 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 22nd December, 2025; 11:59 PM EAT.