Commonwealth Telecommunications Organisation (CTO) Vacancy for a Personal Assistant

The Commonwealth Telecommunications Organisation (CTO) is an international development partnership between the Commonwealth and non-Commonwealth governments, business and civil society organisations.
It provides the international community with effective means to help bridge the digital divide and achieve social and economic development, by delivering to developing countries unique knowledge-sharing programmes in the use of Information and Communication Technologies (ICT) in the specific areas of Telecommunications, IT, Broadcasting and the Internet.


Job Title: Personal Assistant
Report to: CEO
JOB SUMMARY:
To provide full secretarial and administrative support to the CEO of the Commonwealth Telecommunications Organisation

MAIN AREAS OF RESPONSIBILITY:
This diverse role in an international organisation is to provide full support for the CEO, who has a very busy diary and travels frequently. Considerable responsibility and sound judgement are required. The post reports directly to the CEO.
-  Small amount of personal work
-  Some research, media relations and promotional work
-  General administration tasks
-  Some support for the CTO’s Directors as may be required
-  Management of the CEO’s diary and appointments
-  Help CEO manage output, workflow and office deadlines
-  Take and relay accurate and timely messages from telephone callers, and answer queries where possible
-  Collect and open all hard copy mail addressed to the CEO
-  Manage the CEO’s e-mails.
-  Take minutes at all meetings in which CEO is involved
-  Draft, type and dispatch all the CEO’s correspondence
-  Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas and draft minutes
-  Maintain a comprehensive filing system
-  Co-ordinate CEO’s travel in conjunction with in-house logistic Staff
-  Tabulate and retrieve CEO’s official expenditures and claims
-  Arrange local transportation when necessary
-  Undertake any other duties as requested by the CEO


DESIRABLE SKILLS:
-  A 2nd language such as French or Portuguese
-  Shorthand
-  Experience of dealing with different time zones

REQUIRED SKILLS:
-  Ideally educated to degree level (A’ level education considered)
-  Excellent written and spoken English
-  A minimum of four years PA/secretarial experience at an appropriate level
-  Good computer literacy, speed and accuracy essential (MS Office, Excel, Powerpoint). Knowledge of graphics useful
-  Excellent organisational skills.
-  Proven ability to work under pressure and to tight deadlines
-  Ability to work well as part of a diverse team
-  Bright, confident personality
-  Well presented
-  Highly personable
-  Flexible and mature approach with ability to work unsupervised
-  Professional telephone manner
-  Experience of working within an international environment, ideally for an international organisation, NGO and/or multinational private sector
-  Willingness to work in a multicultural environment

SALARY: Up to 21,630 PA

HOW TO APPLY
All application to be sent to [email protected] with reference - PA application.

Application deadline: 20th April 2012 at 3pm
INTERVIEW DATE: 3rd of May 2012

COMMONWEALTH TELECOMMUNICATIONS ORGANISATION
64-66 Glenthorne Road, London W6 0LR, United Kingdom | T: +44 (0) 208 600 3800 | F: + 44 (0) 208 600 3819 | Email: [email protected]
www.cto.int