Coollink Vacancy for an Executive Assistant to CEO, December 2014

Coollink is the leading provider of the fastest Internet in Nigeria. Incorporated in 2001, Coollink limited ( an AIM Group Company) is a Nigerian Systems Integrator with its head-office located in Lagos and a nation-wide presence: Abuja, Port Harcourt, Kano.

Over the years, we have ensured the highest levels of customer responsiveness and service quality, a trait which has earned us long-standing relationships with our customers and made us the most reliable ISP in Nigeria. We offer solutions to provide customers with value-added services and support, enabling them to focus on their business instead of their network and internet connection.

To fulfill our need for innovation, in 2009, Coollink was the first ISP in Africa to invest in Ka band satellite Internet technologies which reduced the cost of broadband Internet, making it available for most Nigerians.

The key to the company's success are the skilled and dynamic employees who dedicate themselves to the customers and the company with energy and passion. As a responsible employer Coollink endeavours to provide the best conditions of employment for its staff.

We are recruiting to fill the position of:

Job Title: Executive Assistant to CEO

Location: Nigeria

Job Description

• We are looking for an Executive Assistant. The role requires high level support in a fast paced and ever changing environment both for internal and external operations of our CEO. This position is a promising opportunity for the right person who can autonomously support CEO and has excellent organization, prioritization, coordination and multitasking skills.
• Preparing agenda for meetings, recording and documenting the action decisions made during the meetings to keep track on future actions
• Carrying out background research on an asked topic and presenting findings in an effective way
• Work closely and effectively with CEO to keep him well-informed by being observant within the company regarding all daily issues and action points, watching and listening eagerly.
• Coordinating a variety of complex on-site and off-site executive meetings and conferences
• Heavy calendar management in a fast-paced environment
• Acting as the first point of contact with partners, companies and outside parties on behalf of the CEO
• Maintaining appropriate records of necessary documentations and files.
• Managing process required correspondence, e-mail and phone traffic
• Managing day-to-day business to ensure the scheduled programs work smoothly
• Using initiative to find resolutions and workarounds when it is needed
• Central liaison for the CEO and the teams, coordination with other divisions and partners
• Making the best use of CEO's time with his arrangements including meetings and visits as well as complicated domestic and international travel programs

• 3+ years of administrative experience as an Executive Assistant in a dynamic work environment
• Bachelor's degree required
• Ability to prioritize workload and manage shifting between multiple tasks while working with decentralized teams in an international environment
• Initiative taker, self-starter and organized business approach
• Strong analytical and problem solving skills
• Ethical, hands-on approach, high attention to detail, quality focused and strategic thinker
• Excellent recording and documentation skills
• Willing to participate in change and appreciate a dynamic environment with rapidly changing priorities
• Superior verbal and written communication skills with the ability to interact with all company levels, including partners
• Ability to manage the peaks of workload with a result-oriented point of view
• Discretion in handling and maintaining confidential and sensitive information
• Managing unexpected situations in accordance with the planned structure and perform other related duties as assigned