Document Control Manager at Felton Energy Services Limited (FESL)

Felton Energy Services Limited (FESL) is an indigenous oil & gas procurement, operation and maintenance company in Nigeria. The company was established to supply global customers with Electrical, Mechanical, Industrial and Engineering Products, on time and at the most competitive prices. FESL has unrivalled commitment to the Oil & Gas Industry and has gained support of the leading manufacturers which ensures our solutions are at the forefront oftoday’s technology.

We are recruiting to fill the position below:

Job Title: Document Control Manager

Location: Port Harcourt, Rivers
Reports to: Operations Director

Job Scope:

• The Document Control Manager is responsible for overseeing and managing all company documentation, ensuring compliance with regulatory and industry standards.
• The role involves maintaining and streamlining document control processes for tenders, contracts, regulatory submissions, and internal records.
• The ideal candidate will manage documentation on platforms such as NipeX, NAPIMS, ARIBA, NUPRC, NMPDRA, NOGIC, NCEC, BPP, Duns & Bradstreet, Supphi, and other regulatory portals while ensuring seamless information flow between departments and stakeholders.

Key Responsibilities
Document Control & Management:

• Establish and maintain an efficient document control system to track, manage, and store all company documents, including tenders, contracts, regulatory submissions, and compliance records.
• Ensure proper classification, indexing, and secure storage of all company documentation for easy retrieval.
• Implement document retention policies and ensure compliance with industry regulations.

Tender & Regulatory Compliance:

• Oversee the preparation, review, and submission of tender documents, ensuring adherence to client and regulatory requirements.
• Maintain up-to-date records of statutory and regulatory documents, including DPR permits, tax clearance certificates, insurance documents, and company certifications.
• Ensure compliance with industry regulations and manage renewals on platforms such as NipeX, NAPIMS, and other relevant portals.
• Monitor and update management on changing tender and compliance requirements within the oil and gas sector.

Stakeholder Communication & Coordination:

• Serve as the primary contact for internal teams, clients, and regulatory bodies regarding documentation and compliance-related matters.
• Work closely with procurement, legal, operations, and finance teams to ensure seamless coordination of document-related activities.
• Address and resolve documentation queries from stakeholders and regulatory agencies.

Process Optimization & Quality Assurance:

• Develop and enforce standardized documentation procedures to enhance efficiency and accuracy.
• Conduct periodic audits and reviews of documentation to ensure completeness, correctness, and compliance with company policies and industry standards.
• Train relevant staff on document control best practices and ensure proper implementation across departments.

Required Qualifications

• Bachelor's Degree in Business Administration, Engineering, Supply Chain Management, or a related field.
• Certifications in document control or records management will be an added advantage.

Desired Skills & Competencies:

• Excellent attention to detail and accuracy in document management.
• Strong communication and interpersonal skills for stakeholder engagement.
• Organizational, multitasking, ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Analytical thinking and problem-solving skills.
• In-depth knowledge of regulatory requirements in the oil and gas sector.
• Proficiency in NipeX, NAPIMS, ARIBA, NUPRC, NMPDRA, NOGIC, NCEC, BPP, Duns & Bradstreet, Supphi and other industry-related portals.

Required Experience:

• Minimum of 5 to 7 years of experience in document control, tender management, or compliance roles, preferably in the oil and gas industry.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the "Document Control Manager" as the subject of the email