Documentation Officer in a Dynamic Marine Services Company

LD&D Consulting - Our client is a dynamic marine services company specializing in Ship Agency, Vessel Chartering, AGO Supply, and Ship-to-Ship (STS) Transfer Operations. We are committed to delivering high-quality, reliable, and timely maritime logistics solutions to our clients across Nigeria and beyond.

They are recruiting to fill the position below:

Job Title: Documentation Officer

Location: Victoria Island, Lagos
Employment Type: Full-time
Industry: Marine & Offshore Services

Job Summary

• We are seeking a detail-oriented and proactive Documentation Officer to manage, track, and process all operational and regulatory documents related to our marine services.
• The ideal candidate will have experience in maritime documentation, strong organizational skills, and the ability to work in a fast-paced, deadline-driven environment.

Key Responsibilities

• Prepare and process shipping and marine operations documents including manifests, delivery orders, clearance certificates, port permits, and agent notifications.
• Ensure timely submission of documentation to relevant authorities (e.g., NPA, NIMASA, Customs, DPR, Navy) in compliance with all maritime regulations.
• Compile post-operation reports, reconcile documents, and maintain proper archiving for internal audits and client review.
• Track vessel schedules, cargo status, and documentation timelines to avoid delays and ensure operational efficiency.
• Support the operations team in documentation-related tasks and communicate updates or discrepancies to the relevant departments.
• Ensure strict compliance with maritime laws, safety standards, and internal company policies.
• Liaise with ship agents, port officials, customs, and other stakeholders to facilitate seamless vessel clearance and agency operations.
• Maintain accurate and up-to-date documentation for vessel chartering, AGO bunkering, and STS transfer operations.

Qualifications & Experience

• Bachelor’s degree in Maritime Studies, Business Administration, Logistics, or a related field.
• 2–5 years of experience in a similar role within the marine, oil & gas, or logistics sector.
• Familiarity with maritime operations such as ship agency, chartering, AGO supply, and STS is highly desirable.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• Knowledge of vessel chartering procedures, AGO supply documentation, or STS operations documentation.
• Familiarity with port community platforms and e-clearance systems in Nigeria.
• Strong understanding of port operations, shipping documentation, and relevant regulatory requirements.
• Proficiency in MS Office Suite (Word, Excel, Outlook).

Salary
Open budget.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email

Application Deadline 31st August, 2025.