Field Support Assistant (Northwest) at International NGO Safety Organisation (INSO)

International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Field Support Assistant (Northwest)

Locations: Katsina and Sokoto
Job Type: Full-time

Overall, Purpose of Role

• The key responsibilities of this position will be to support the Field Support Officer in HR, Administration, Logistics, and Finance functions.
• The Field Support Assistant (FSA) reports to the safety advisor NW

Main Duties and Responsibilities

• Supports in the process of petty cash transactions. Assisting with daily petty cash reconciliation 
• Help to maintain a proper record system for operational advances, efficiently tracking the open amounts and collecting the supporting documents to close all outstanding advances before the month-end.
• Support in dealing with local banks and submitting and collecting documents from local banks.
• Support in making monthly estimates of the cash requirement for the field office. 
• Ensure that all staff are aware of local regulations of the field office.
• Assist in making timely payments, ensuring the completeness of supporting documents 
• Photocopy proofs of payment and file them with invoices in chronological order. 

Logistics, Procurement and Operations:

• Assist in small threshold procurement activities in collaboration with head office operations 
• Support in coordinating all logistical arrangements for project-related events, workshops, seminars, and other training activities.
• Ensure that procurement processes comply with the SOPs, with proper documentation supporting all the purchases.
• Help to maintain and update field office asset register as per INSO requirements.
• Help to ensure all assets are tagged and to a keep record of their movements.
• Support the bi-annual physical verification of assets.
• Monitor and report any faulty equipment to the line manager, and supervise any repairs and maintenance of INSO's facilities, equipment, and vehicles.
• Support the monitoring of vehicle log sheets and fuel usage.
• Support stock management activities.
• Prepare purchase and payment requests and update the procurement tracker.
• Assist in identifying suitable vendors, collecting price quotes, circulating RFQs and issuing purchase orders.
• Help manage and administer office resources, including office space, assets including laptops, other related office systems and equipment.
• Ensure that the compound is well maintained.

Knowledge, Skills and Experience
Essential:

• A Degree in Bus admin or similar course
• Minimum of 2 year’s experience
• High level of attention to detail.
• Able to work autonomously and organize own schedule to accomplish the expected tasks.
• Good English language skills, both written and verbal
• Excellent English language and native language skills, both written and verbal 
• Proficiency in MS Excel.

Personal Attributes:

• Respectful.
• Open-mindedness and self-confidence.
• Time Management skills.
• Able to work under pressure.

INSO’s Safeguarding Policy:

• INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

• This is a full-time position based in Sokoto and supporting Katsina field office, with possible travels within the country. You will report to Safety Advisor NW with technical reporting to Operations Manager

How to Apply
Interested and qualified candidates should forward their CV to: [email protected] using “Field Support Assistant NW” as the subject of the email.

Application Documents
Applications should be in English and include: 

• An updated CV (maximum 3 pages). 
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role. 

Note

• Please do not send any additional information. 
• Only short-listed candidates will be contacted.

Application Deadline 2nd February, 2025.