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Latest Job Vacancies at ACTED

Jul 3, 2019, 11:41 AM
ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 14 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects. We are recruiting to fill the position below:       Job Title: Procurement Assistant Location: Borno About the Job
  • The Procurement Assistant works under the direct supervision of the Log Officer. He is responsible for procurement in Maiduguri office (scenario A, B and C) and give support for the scenario D and E processes.
Main Duties and Responsibilities The procurement assistant (Purchaser) is in charge of procurements for ACTED in Maiduguri and his key responsibilities listed but not limited below:
  • To receive Order form – cross check the items and ensure the OF filled with clear descriptions, delivery timeline, delivery location as well as the budget has validated by Finance;
  • To conduct all procurements under Scenario A to C of Logistic Manual;
  • To ensure to respect ACTED procurement procedures for each purchase
  • To find and Prepare the list of successful suppliers in both Capital Office and Area offices;
  • To ensure fair and transparent selection of suppliers in each procurement;
  • To support CLM and Logistic officer on Tender process, filling and arrangement of documents after signatures;
  • To prepare procurement memo, contracts, purchase orders based on fair and transparent negotiation with suppliers/contractors;
  • To follow with Finance and Logistic officer on weekly basis (each Thursday) for CFU updating and ensure all procurement contracts under scenario (C, D and E) are registered and recorded;
  • Follow up with HR and Guesthouse Focal person for any ad hoc purchases or services required for ACTED premises;
  • To ensure all procurement has been followed by delivery follow up (waybills, reception vouchers and packing list).
  • To follow and ensure that the signed waybill, reception vouchers and packing list are collected after each delivery IMMEDIATELY.
  • To attach and file each delivery forms (waybill, reception voucher and packing list) with each relevant purchase documents in designated folder.
  • To ensure the quantity in the waybill(s) corresponds with the purchase documents and Order Form (OF)
  • Communicate and provide the purchase delivery documents with Finance for supplier’s payments;
  • To create and update regularly the procurement folders for each ongoing programs based on purchase scenarios
  • To create and or update the Order form follow up folders (open order form to be placed in this folder)
  • To update the procurement folders regularly and ensure that all procurement documents are collected with high attention on transparency and ACTED FLAT guidelines
  • To provide all scenario “C” purchase documents original copies to (Finance Officer) as FLAT focal point immediately after signing the contract with selected supplier(s)
  • To provide delivery documents for Scenario “C” (delivery follow ups, waybills, reception vouchers or packing list) for each delivered contract to FLAT focal point immediately after delivery completion;
  • Any other occasionally task required for the implementation of ACTED’s programs.
About You
  • All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
Essential Qualifications and Experience
  • Good use of Microsoft Office.
  • An understanding of humanitarian/civil society issues in the country and the region.
  • 1-2 years working experience, in the field of Fleet Management/Logistics/Procurement is required
  • University Degree or Advanced Training/Course in Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
  • Fluency in written and spoken English. Fluency in local spoken languages.
Desired Knowledge and Skills:
  • Extensive knowledge of Nigerian displacement context.
  • Highly flexible, with the ability to use initiative.
  • Ability to work in a multi-cultural environment.
  • Commitment to humanitarian principles and values.
  • Commitment to promoting gender equality.
We Offer
  • Contract length: 6 Months
  • Level: D2-1 (national contract)
  • Start Date: As soon as possible
      Job Title: Fleet Assistant Location: Borno About the job
  • The FLEET Assistant is responsible to facilitate and oversee the movement of ACTED staff or authorized ACTED people by vehicles,
Duties and Responsibilities
  • Ensure that cars are available and ready for staff movement on daily basis without any delay;
  • Supervise that drivers are on time and reporting for duty
  • Ensure all cars are in good condition and equipped with seat belt, new tires, tool box, first aid kits, fire extinguishers and ACTED emergency contact list;
  • Assist with the development of driver scheduling, and ensure drivers are aware of work plan
  • Ensure cars are deployed according to the needs and requests by departments and coordination
  • Liaise with Log officer/Area Log Manager for deployment and planning or new cars, or modification in numbers of cards
  • Liaise with Ops room for pick up/drop off of staff booked on UNHAS/commercial flight.
  • Liaise with Abuja driver to coordinate pick-ups of staff from Airport and drop off of staff to airport.
  • Liaise with HQ Hub to assign the driver and car of new staff arrival to Nigeria.
  • Follow up generally on staff movement between bases
  • Arrange accommodation for national and international staff upon request
  • Coordinate with programs teams and get their weekly/Monthly Cars Request to ensure to have proper number of vehicles to meet all daily/weekly movement.
  • Make sure that drivers remain available within compound or driver’s room
  • Weekly drivers duty roaster
  • Weekly fuel balance GH and office (Total opening balance, closing balance, consumption, operational hours)
  • Weekly vehicles allocation per project
  • Weekly Generator running hours
  • Monthly Titanic reports
  • Control and monitor the fuel consumption for each fleets as per the car or motorized assets log book, actual mileage and fuel quantity distributions;
  • Follow up fleet including rental cars and fuel consumption reports on monthly basis;
  • Ensure the proper filing and documentation of these reports
  • Prepare a monthly KM analysis for all vehicles under Framework agreement
  • Writing incident reports in case of accidents
Requirements
  • All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:
Essential qualifications and experience:
  • Good use of Microsoft Office.
  • An understanding of humanitarian/civil society issues in the country and the region.
  • 1-2 years working experience, in the field of Fleet Management/Logistics/Procurement is required
  • University degree or advanced training/ course in Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
  • Fluency in written and spoken English. Fluency in local spoken languages.
Desired knowledge and skills:
  • Extensive knowledge of Nigerian displacement context.
  • Highly flexible, with the ability to use initiative.
  • Ability to work in a multi-cultural environment.
  • Commitment to humanitarian principles and values.
  • Commitment to promoting gender equality.
We offer
  • Contract length: 6 Months
  • Level: D2-1 (national contract)
  • Start date: As soon as possible
      Job Title: Protection Officer Location: Borno About the Job
  • The Protection Officer will be responsible for providing legal awareness to target populations on the Process of Food Distribution as well assisting in the management of protection cases as identified.
  • In addition, this individual will be responsible for assisting the Food Distribution team in Borno to organize Food Distribution and to conduct beneficiary intake and Food Concern referrals.
Job Responsibilities Your main duties and responsibilities will be:
  • Support the Protection Unit in ensuring that protection is mainstreamed into ACTED projects implemented Borno with international standards and relevant ACTED Standard Operating Procedures (SOPs).
  • Keep Protection Unit appraised of gaps and problems in protection programming and issues for internal improvement, advocacy or take-up with other agencies.
  • Where cases with protection and other service needs are identified, ensure timely referral, documentation and follow up, as per ACTED standards for referrals and data protection.
  • Provide protection sensitization sessions to Community Leaders and Gate keepers, identified through ACTED Food Distribution activities.
  • Assist the Protection Unit with establishing safe referral pathways with key stakeholders to refer protection cases to those partners.
  • Assist in facilitating information assistance sessions on issues including Food right.
  • Contribute and support effective monitoring, evaluation and learning processes and initiatives, ensure effective data and information management and contribute to regular reporting on protection and Food Distribution activities.
  • Assist in the development and roll out of a livelihood referral in-take form to assess beneficiary profile, needs, and employment eligibility;
  • Provide one-on-one support to community center beneficiaries to identify appropriate referral pathway.
  • Create and maintain on going relation and communication with formal and informal authorities.
  • Support the distribution team with communication and mobilization campaign.
  • Support the beneficiary’s identification and registration campaign(s).
  • Create and maintain relation and communication with representatives of the beneficiaries.
  • Any other occasionally task required for the implementation of ACTED’s programs.
About You Essential qualifications and experience:
  • Completion of university degree in Business Administration, Law, Humanities, Arts or Social Sciences
  • At least 1-3 years protection experience in a humanitarian and/or development sector;
  • Experience working with local organizations and local communities;
  • Understanding of socio-economic conditions and legal status of Nigerian Displaced populations is a must;
  • Experience working on sensitive protection activities that require discretion and adherence to data protection protocols;
  • Strong knowledge of protection related needs, services and challenges;
  • Excellent written and verbal communication skills, ability to establish reports;
  • Understanding of gender, protection and human rights.
Desired knowledge and skills:
  • Extensive knowledge of Nigerian displacement context.
  • Highly flexible, with the ability to use initiative.
  • Ability to work in a multi-cultural environment.
  • Commitment to humanitarian principles and values.
  • Commitment to promoting gender equality.
All employees should master ACTED's core Principles:
  • Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
We Offer
  • Contract length: 6 Months
  • Level: D2-1 (national contract)
  • Start date: As soon as possible
      Job Title: CCCM Technician Officer Location: Borno About the Job
  • This position falls under the direct management of ACTED's Deputy Camp Manager
  • ACTED's CCCM Technician Officer will play an integral part of the camp management team of Borno State ensuring that all inhabitants of the camp are living a safe, secured and dignified life
  • This will require constant interaction with the camp community, coordination, monitoring and understanding the protection risks and challenges faced in the camp.
Core Functions / Responsibilities Implement CCCM activities as requested by the CCCM Team Leader and CCCM PM such as but not limited to:
  • Full management of technical projects occurring within ACTED operated reception centers and IDP camps.
  • Creation of reception center infrastructure including but not limited to latrines, water basins, communal shelter units, reception shelter, perimeter fence, etc
  • Full management of camps Site Maintenance Committee including advertising TOR, hiring committee based on balancing skills with vulnerabilities, training committee in objective of the team, procure items for maintenance work, supervise maintenance work, facilitate CFW payment
  • Create BoQ and item procurement for technical work
  • Coordinate with Deputy camp manager and PM on infrastructure maintenance ideas and costs
  • Create blueprints for infrastructure construction
  • Train casual labour in creating camp infrastructure
  • Treat community members in a sensitive and humane manner
  • Build and maintain mutually respectful relationships with Camp Management, service providers, local authorities, IDP community members and host community members, in order to ensure smooth communication, activity implementation, and community outreach.
  • Any other tasks as requested by ACTED’s Team Leader and Camp Management Program Manager.
About You
  • All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
Moreover, we also expect the following: Essential Qualifications and Experience
  • Completion of University Degree in Civil Engineering, Architecture, Urban Planning or Engineering
  • Minimum one year experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs.
  • Technical skills such as using AutoCad, ArcGIS, ODK and Microsoft Office.
  • Experience in community services, women empowerment, youth activities, protection, distribution or registration.
  • Experience in working with national partners, local/government authorities, and UN organizations.
  • Experience working in an IDP camp setting
  • Experience in creating shelters/small-medium scale infrastructure
Essential Knowledge and Skills:
  • Extensive knowledge of Nigeria displacement context.
  • Excellent communication skills.
  • Excellent interpersonal and team-playing skills.
  • Highly flexible, with the ability to use initiative.
  • Ability to work in a multi-cultural environment.
  • Commitment to humanitarian principles and values.
  • Understanding of gender, protection and human rights.
  • Commitment to promoting gender equality.
Preferred Experience:
  • Proficiency in English and local language, both oral and written.
  • Managerial experience, including leading/supervising subordinate staff, organizing activities and report writing.
  • Experience in training and capacity-building of staff.
  • Experience in CCCM, including Introduction to CCCM Training.
  • Preferable experience operating in a refugee/IDP camp environment.
  • Knowledge of logistics and procurement processes.
We Offer
  • Contract length: 6 Months
  • Level: D2-1 (national contract)
  • Start date: As soon as possible Desirable.
      Job Title: Cashier Location: Borno About the Job In order to ensure a proper cash flow system within mission, the cashier will take care of ACTED physical cash release and documentation of physical cash flow. Your main duties and responsibilities will be:
  • Respect and follow-up of ACTED financial procedures
  • Dealing with cash transfers and cash exchanges
  • Petty cash management
  • Cash flow follow-up (PRATIC)
  • Follow up of FLAT document for compliance and transparency of ACTED procedures
General Responsibilities
  • Respect and follow-up of ACTED financial procedures
  • Dealing with cash transfers and cash exchanges
  • Petty cash management
  • Cash flow follow-up (PRATIC)
  • Follow up of FLAT document for compliance and transparency of ACTED procedures;
  • Every day: ensure of having daily exchange rates of currency
  • Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook
  • Payment: make payments for all items and services which have been approved by the CR
  • Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond
  • Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook
  • Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area
  • At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Cashier and CFM;
  • Vouchers: quality of vouchers should be checked by the Cashier – Admin Assistant at the end of each month
  • Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month
  • Advances: ensure the clearance of all advances for the staff before paying the salary
  • Release international staff per diem/food allowances after the monthly attendance sheet signed by staff and approved by CFM or CR;
  • Follow-up of the Compliance process at base level by ensuring the regular (fortnightly) transfer of the project(s) Compliance documentation to the capital office
  • At the end of the project, ensure the centralization of all Compliance folders at the Capital Office
  • Facilitate the country Compliance review process once the project has been terminated or completed and ensure the accurate documentation of costs/expenses allocations within the documentation;
  • Submit the completed Compliance folder (final version) to the HQ once the Compliance review process has been completed and ensure that the duplicate Compliance folder is securely archived.
  • Update and send the MCR (Monthly Compliance Report) to capital office;
  • Provide timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action
  • Facilitate and report compliance of all audit recommendations/action plans under the authority of the Country Representative and Country Finance Manager and provide accurate feedback immediately
  • Comply with the Audit Department Code of conduct.
About you
  • All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability, Moreover, we also expect the following:
Essential:
  • An understanding of humanitarian/civil society issues in the country and the region.
  • 1-2 years working experience, in the field of business is require
  • University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, sociology, social work, international affairs, humanitarian or related field
  • Fluency in written and spoken English. Fluency in local spoken languages.
  • Experience with the use of Microsoft Office Package
Desirable:
  • Previous working experience with humanitarian agencies
  • Experience working with displaced populations.
We offer
  • Contract length: 6 Months with possibility of extension
  • Level: E2-1 (national contract)
  • Start date: As soon as possible Desirable
      How to Apply Interested and qualified candidates should: Click here to apply   Application process
  • All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
  • CV and Cover Letter indicating and explaining the suitability to the position applied.
  • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
  • Applications should be addressed to: The Recruitment Manager.
  • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
  Application Deadline 8th July, 2019.   Note
  • ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
  • Due to the large numbers of expected applicants ACTED will only inform shortlisted candidate. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.

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