Monitoring and Reporting Associate at the United Nations Development Programme
The United Nations Development Programme (UNDP) is the United Nations' global development network. It advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves. It provides expert advice, training and grants support to developing countries, with increasing emphasis on assistance to the least developed countries. It promotes technical and investment cooperation among nations.
Headquartered in New York City, the status of UNDP is that of an executive board within the United Nations General Assembly. The UNDP is funded entirely by voluntary contributions from UN member states. The organization operates in 177 countries, where it works with local governments to meet development challenges and develop local capacity.
We are recruiting to fill the position below:
Job Title: Monitoring and Reporting Associate
Location: Maiduguri, Borno
Employment Type: Full-time
Practice Area: Crisis management / Country Management Support
Contract Duration: 1 Year with Possibility for extension
Background and Organizational Context
The UN Office for the Coordination of Humanitarian Affairs (OCHA) is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This job opening is being advertised for the position of Monitoring and Reporting Associate GS-7 located in the OCHA Maiduguri Office and reports to the Monitoring and Reporting Officer (P3)
Summary of Key Functions
- Provide support to the implementation of the monitoring pillar of the NHF accountability framework.
- Provide support to narrative reports review process of NHF funded projects.
- Provide Information management and data management support.
- Facilitate knowledge-building and knowledge-sharing on NHF processes within OCHA Nigeria and the NHF implementing partners.
Key Duties and Accountabilities
Provide support to the implementation of the monitoring pillar of the NHF accountability framework:
- Perform monitoring missions in line with the NHF monitoring plan.
- Assist with the coordination and implementation of field monitoring visits and remote monitoring of NHF-funded projects.
- Document, analyze, and interpret the results from field monitoring visits and remote monitoring to assess the progress against the strategic objectives of the Allocation and the Fund.
- Review submitted project monitoring reports, analyze the results, and follow up on recommendations with respective partners.
- Provide training and capacity support on monitoring and reporting to NHF partners, in line with NHF Training Plan.
Provide support to narrative reports review process of NHF funded projects:
- Liaise with partner to receive progress narrative reports in time as per defined operational modalities of NHF funded project.
- Review narrative reports and provide feedback to partners.
- Guide partners and respond partners ‘queries about narrative reporting.
Provide Information management and data management support:
- Perform the periodic update of project monitoring timelines, results, and recommendations in the Grant Management System (GMS).
- Collect location level data of NHF funded projects to support location mapping.
- Ensure data consistency among different progress reports submitted by partner.
- Liaise with sector IMOs on an ad-hoc basis to know partners reporting performance to relevant sectors.
- Support the management of partner capacity assessment information in the GMS.
Facilitate knowledge-building and knowledge-sharing on NHF processes within OCHA Nigeria and the NHF implementing partners:
- Support capacity assessment of new partners.
- Support capacity building of NHF eligible partner.
- Support Allocation management process.
- Facilitate donor missions in deep field.
- Perform any other duty assigned by the Head of M&R.
Expected Demonstration of Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
- Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP's objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions. Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
- Business Acumen: Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
- Operations Management: Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
- Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
- Change Management: Ability to prepare, support, and help individuals and teams in designing and implementing organizational change
- Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
- Integration within the UN: Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations
Required Skills and Experience
- Secondary Education is required. A University Degree in relevant field is desirable.
Experience, Knowledge, and Skills:
- A minimum of seven (7) years (with secondary education) or four 4 years (with BA Degree) of progressively responsible experience in humanitarian monitoring and/or programmes or similar functions is required.
- Availability for travel.
- Proficiency is MS office suite.
- Knowledge of databases structure and advance excel skills are desirable.
- 3 years experience in working in the BAY States (Borno/Adamawa/Yobe) is required.
- Experience in Information Management required.
- Experience working with OCHA Pooled Funds (NHF and/or CERF) either directly or as a partner is required.
- Experience working in the UN system is required.
- Experience working with Monitoring and Evaluation is required.
- Fluency in written and spoken English is required.
- Knowledge of local languages is an asset.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 5th October, 2023.