Procurement Officer (Maternity Cover) at International NGO Safety Organisation (INSO)

International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting a qualified and experienced individual to fill the position below:

Job Title: Procurement Officer (Maternity Cover)

Location: Abuja (FCT)
Employment Type: Contract
Terms & Conditions: 3 - month contract with expected start date of (15th September 2021).  

Job Summary

• INSO Nigeria is seeking an experience professional for a short-term position 3 months (maternity Cover).
• The purpose of this position is to manage the Procurement and Logistics Departments of INSO Nigeria mission under the direction of the LCB Operations Manager.

Major Responsibilities
Procurement:

• In link with the Operations Manager, organize the procurement (quotations, tender) of all the goods and services both for Abuja and Sub-office.
• Ensure the purchasing process is respected and ensure proper documentation and supporting for all the purchases are on file as per INSO Standards.
• Ensure goods and services procured are at a good value for INSO and supplied on time.

Management of office supplies:

• Ensure proper recording and monitor of store Inventories
• Ensure update of Vendor Data base

Travelling:

• Organize flight/Car bookings for all staff and goods, and ensure all staff and goods have proper documentation before travelling
• Ensure staff travelling are briefed regarding travel arrangements
• Track all INSO travel logistics issues related to flight/Car bookings
• Provide timely phone feedback on Expatriates flight arrival and departure

Management of Vehicle Fleet:

• Plan an efficient use of INSO’s vehicle fleet, responding to the staff demands.
• Along with the drivers, ensure fuel consumption is recorded and as per standards
• Along with the drivers, ensure vehicle logs are updated and accurate.
• Submit monthly report of Vehicle efficiency
• Monitoring of vehicle related documentation (insurance) and ensure timely updates
• Along with the drivers, ensure cars are properly serviced,

Office maintenance:

• Ensure offices premises are in good shape and properly maintained (plumber, electricity, minor works)
• Ensure Security services are properly delivered and manage communication with the security officials
• Ensure all bills/invoices are acquired and presented for payment on time
• Maintain an adequate inventory of office supplies, sundry, and consumable items
• Assist in the planning, organising, planning and co-ordinate meetings   and organise catering (i.e., INSO Trainings)

Asset Follow-up:

• Maintain, manage, and update the inventory list/Asset Register as per INSO requirements and submit monthly reports
• Ensure all assets are tagged and keep record of movement of assets

Generator:

• Ensure the proper update of Generators log sheets
• Maintain proper file for easy information on generator
• Submit monthly report of Vehicle efficiency
• Ensure all generators are properly and timely serviced
• Ensure adequate dieseling of Generator and timely reorder of diesel

Others:

• The position and duties of this post require a great degree of flexibility and adaptation.
• Hence, within reasonable limits, the Logistics & Procurement Officer might be required to carry out tasks that may not be explicitly detailed in this job description but are aligned with INSO principles and mandate.

Mandatory Requirements

• University Degree in Business Administration or equivalent (Preferable supply chain or procurement)
• Min 2 years’ experience in procurement and/or logistics position
• Strong computer skills in MS Office, especially MS Excel
• Strong communication skills
• Strong negotiation skills
• Strong organization skills with attention to detail
• Key Personal Competencies
• A good communicator and team player
• Ability to prioritize and work with limited supervision
• Ability to meet multiple deadlines, with availability to work on weekends as needed
• Excellent attention to detail.

How to Apply
Interested and qualified candidates should send their Cover Letter specifying how they meet the mandatory requirements, their motivation in applying and what they hope to bring to INSO (1-page maximum) with an Up to date CV (2-page maximum) to: [email protected] using the Job Title as the subject of the mail.

Note

• Ensure to reference "INSO – Procurement Officer (Maternity Cover) - Abuja" in the subject line of the email.
• Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted..
• Please do not send any additional information (certificates, other writing samples, etc.).  
• INSO does not accept or ask for payment for any job.

Applicatoin Deadline  13th September, 2021.