Program Assistant / Executive at Vixa Pharmaceutical Company Limited

Vixa Pharmaceutical Company Limited is a well established Nigerian Pharmaceutical Company, Founded by Chief Ebuka Okafor an entrepreneur with vast experience in the pharmaceutical industry. Vixa Pharmaceutical Co. Ltd has come of age with an imposing record of more than 10 years of meeting the needs in healthcare through a range of globally sourced, Best-In-Class-Drugs. Vixa Pharmaceutical Co. Ltd was incorporated in 1998 with the sole aim of manufacturing and marketing Pharmaceutical products.

We are recruiting to fill the position below:

Job Title: Program Assistant / Executive

Location: Lagos
Employment Type: Full-time

Job Description

• We are recruiting a highly motivated and talented candidate for the position of Program Assistant/Executive to support the foundation in its day-to-day operations, office functions and program execution, while remaining up to date on best practices in the field.
• The position reports directly to the Chief Executive Officer (CEO) and there is tremendous opportunity to learn and demonstrate mastery in both administrative and project management skills
• The Program Assistant provides daily support of one or more programs for the Company including fundraising, budgeting, research, and community outreach (publicity).
• Their duties include communicating between program participants and managerial staff, creating and updating program schedules and assisting in the planning and managing program events.
• The Operations and Program Assistant position requires a flexible and professional individual who is capable of taking initiative, multi-tasking and can work independently to complete assigned tasks and projects

Key Responsibilities

• Preparing documentation for grants
• Meet office commitments, including deadlines, bill payments and renewals; liaise with third parties-donors/partners & vendors.
• Assisting in managing the budget for special and routine events
• Making reservations for various off-site business meetings
• Acting as a liaison between different departments
• Relaying internal emails to staff
• Reserving equipment and conference rooms for presentations and in-office meetings Ensure the site complies with all Employment legislation, including ensuring that all policy and procedure is compliant.
• Ensure smooth operation and administration of NGO (benefits, policies etc.).
• Plan and facilitate logistics of Board Meetings and other meetings; record notes/minutes.
• Plan and coordinate logistics of all Foundation events
• Managing the CEO and Program Manager’s calendar
• Processing payments for vendors and suppliers
• Maintaining office calendars and sending out reminders of impending appointments
• Typing letters and reports as may be required from time to time
• Compiling and sending bulk mailings
• Proofreading and making copies of documents
• Assisting in the planning and overseeing significant events.

Qualifications

• Bachelor’s Degree with two years relevant work experience.
• Excellent interpersonal communication skills; strong writing skills.
• Proficient with database software, website tools (WordPress, MailChimp etc.) and in Microsoft Office Suite (Word, Excel, PowerPoint, email).
• Attention to detail is a must; ability to exercise discretion.
• Strong organizational and time management skills.
• Ability to work independently within a small team; sense of humor essential.
• Interest in nonprofit organizations, philanthropy or previous experience in nonprofit a plus.

How to Apply
Interested and qualified candidates should send their Applications with their CV or Resume to: [email protected] using the Job Title as the subject of the email.

Application Deadline 18th February, 2022.