Program Coordinator at Bill & Melinda Gates Foundation

⏲ Jun 11, 2024, 7:05 AM
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Bill & Melinda Gates Foundation - Guided by the belief that every life has equal value, the Bill & Melinda Gates Foundation works to help all people lead healthy, productive lives. In developing countries, it focuses on improving people’s health and giving them the chance to lift themselves out of hunger and extreme poverty. In the United States, it seeks to ensure that all people- especially those with the fewest resources - have access to the opportunities they need to succeed in school and life. Based in Seattle, the foundation is led by CEO Sue Desmond-Hellmann and co-chair William H. Gates Sr., under the direction of Bill and Melinda Gates and Warren Buffett.

We are recruiting to fill the position below:

Job Title: Program Coordinator

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

The primary purpose of this job is to support the Nigeria Country Office with the coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts.
This includes managing a portfolio of investments comprised of grants, contracts, and other projects in support of multiple programmatic priorities and strategic goals.
The focus of the Africa team is to enable collective impact for the foundation in Africa by influencing policy and finance towards key development priorities, strengthening capacity, and enabling systems for delivery, and innovating and using cross-cutting enablers for impact at scale.
The Program Coordinator (PC) will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management and act a bridge between the NCO team and the business support functions in Seattle.

Responsibilities

Grant and Contracts Coordination: Coordinate the end-to-end grants and contracts processes with internal parties (program team, business partners, accounting department) and external parties (grantees, contractors & vendors) within the investment systems. Shepherd the development, management, and close out of grants and contracts. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenses.
Grants and Contracts Administration: Work with program officers, grantees, contractors, vendors, and business partners during early stages of investment making (e.g. assist in investment structuring, send out requests for proposals, drive key deadlines for submissions and revisions, coordinate the consolidation and resolution of feedback). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports). Conduct budget analyses for grant and contract proposals and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities.
Data Input, Management and Analysis: Manage data for all grants and contracts in investment management system and SharePoint sites. Provide detailed financial analysis of portfolio and ensure data integrity to support team's financial decision making. Work with manager and other Program Officers to keep all pertinent information accurate and up to date for reporting and analysis; serve as point-person regarding budget targets and individual investment portfolio management.
Initiative Portfolio Management: Monitor/Manage progress of an initiative portfolio against payout targets. Track programmatic goals and results in coordination with leadership. Develop relationships with key internal and external partners. Work with leadership to develop processes and tools for performance management.
General: Serve as liaison across multiple internal teams. Support new hire onboarding on investment workflow and data systems. Assists program team with annual pipeline planning and support additional team projects as assigned by the manager, ECO. Serves as subject matter expert on processes, tools, systems, templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.

Your Experience

Bachelor’s degree in business, Accounting, Finance, or similar fields, with minimum of 3 years of relevant experience in a similar role is desirable.
Ability to communicate effectively (verbal and written) with internal and external partners and can train them in the use of foundation processes and tools. Uses discretion in communicating internally and externally and maintain confidentiality when appropriate.
Excellent organization skills & attention to detail, proactive, deadlines & policy compliance.
Demonstrates effectiveness influencing individuals and teams without explicit authority.
Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles.
Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry or business experience is preferred.
Demonstrates ability to handle higher volume or complex portfolios and able to distil what is needed next, even without expertise in programmatic content. Recognizes complexity and assesses risks and alternatives considering competing requirements and incomplete knowledge.
Demonstrates expert knowledge of, and work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
Knowledge of applicable programmatic subject, budgeting, financial analysis and synthesis.
Ability to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly.