Jobs

Programme Officer at the National AIDS, Viral Hepatitis and STIs Control Programme (Federal Ministry of Health)

Dec 1, 2023, 9:47 PM
Government
National AIDS Viral Hepatitis and STIs Control Programme

The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health, in the Nigeria Federal Ministry of Health (FMH).

The concept of NASCP and its mandate is to coordinate the formulation and effective implementation of the Nigeria government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons already infected and affected by the virus in the country.

We are recruiting to fill the position below:

Job Title: Programme Officer

Location: Abuja

Background

The Programme Officer will, with supervision from the PMU lead, oversee the process of managing the GC7 grant, identifying funding opportunities from Global Fund, writing grant proposals, managing grant budgets, and ensures that the PMU team/NASCP comply with the grant requirements. The programme officer will perform other administrative functions like developing a detailed annual work and budget plans based on approved overall work plan.

Responsibilities:

Identify other potential funding opportunities from Global Fund, that align with NASCP mandate
Assist in grant writing proposals, including budgets, narratives, reports, and other supporting documents in securing more grants from Global Fund
Ensure that grant application and submission is done in a timely manner while adhering to guidelines and deadlines
Monitor the progress of funding activities as specified in the grant, enforcing absolute compliance with the grant requirements
Provide regular updates to the GF PMU team lead on issues concerning the grant
Prepares grant updates and reports as required
Ensure that all the various unit of NASCP works together and understand the grant process and its implementation.
Carry out any other function as assigned by the PMU lead.
In collaboration with the Director of Finance, establish and ensure compliance to strong financial and administrative procedures.
Preparing monthly, and quarterly activity progress and ensuring the accuracy and timely submission of these reports.
Identify and report/flag issues requiring attention.
Follow up and ensure all materials required by the PMTCT team are requested and delivered on time.
Ensures proper filing of PMTCT documents (National and states)
Assisting with general administrative tasks like managing schedules, arranging appointments, and coordinating meetings
Handle incoming and outgoing communications including emails, memos and letters
Make travel arrangements, and prepare itineraries
Maintain records, and organizing paperwork
Handle any other tasks as assigned.
Actively monitor adherence to grant agreements, NASCP policies and procedures and relevant external statutory rules and regulations.
Support the Finance team in preparation of financial accountability reports and ensure that they are sent to funders and other stakeholders, timeously.
Support financial oversight for administration of grant funds
Conduct routine monitoring; coordinate preparation of grant budgets, budget amendments, budget change forms, and related documents; assist in accounting for expenditures of grant funds; obtain from each grant contact person monthly/ quarterly reports reflecting expenditures and reimbursement requests for the preceding period; ensure completion and submission of required financial reports in accordance with grant/contract guidelines.
In close collaboration with project management teams, set up clear compliance and related performance indicators, tracking mechanisms, and quality standards to ensure that donor expectations are met or exceeded. Support grant audit processes.
Utilize audit results to identify and correct problems involving accounting and reporting of grants. Develop, update, and implement policies and procedures relating to grant administration and grant management.

Qualifications & Skills:

At least ten years’ post-graduation with evidence of a progressive increase in responsibility.
Strong interpersonal skills and the ability to communicate and work well with diverse people.
Excellent English writing skills.
Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems.
Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.
Experience in managing health projects including HIV/AIDS
Experience in implementing and managing Global Fund project or similar donor funded projects.
Experience in programme planning, design, follow-up, report writing, monitoring and evaluation of the projects.
Experience in working with various partners, working with international and national experts to implement project activities.
Able to work independently and meet deadlines.
Excellent verbal and written communication.
Proficiency in working with ICT systems, MS Word, PowerPoint, and Excel
Sound knowledge of the Government of Nigeria structures and policies relevant to the management and oversight of Global Fund programs.
Working experience with the project stakeholder institutions and agencies
Demonstrable experience managing a team with demonstrable leadership and motivational abilities.
Ability to effectively coordinate a multi-stakeholder project with proven result, proven experience in leading a Global Fund project will be an added advantage.
Strong management, supervisory, and capacity-building skills, including at least 8 years’ experience in managing teams of professional staff.
Strong written and oral communication skills, including professional-level English language skills, presentation, and reporting skills.
Excellent verbal and written communication, effective interpersonal and negotiation skills, proven through successful interactions with all levels of stakeholder groups.
Proven analytical, report writing, presentation skills.
Proficiency in working with ICT systems, MS Word, PowerPoint, and Excel. R will be an added advantage.
Strong written and oral communication skills, including professional-level English language skills, presentation, and reporting skills.

Deliverables:

Preparing and submitting progress reports, financial reports and other documentations that will be required by the Global Fund.
Provide updated information to NASCP on recent developments/trends concerning the grant
Ensure that all activities being implemented and funded by the grant, are executed effectively and in compliance with GF policies and regulations.
Well organized administrative systems
Produce timely and accurate reports, memos and documents on PMTCT
Effective coordination of meetings, agendas, taking of minutes
Ensure follow-up actions are executed.

Contracting & Accountability: