Jobs
Save the Children recruitment for Graduate Procurement Officers in Abuja
Save the Children is the leading independent organization for children
in need, with programs in over 120 countries, including the United
States. We aim to inspire breakthroughs in the way the world treats
children, and to achieve immediate and lasting change in their lives by
improving their health,
education and economic opportunities. In times
of acute crisis, we mobilize rapid assistance to help children recover
from the effects of war, conflict and natural disasters. Each year, we
and our partners reach millions of children in communities around the
world. Join our dedicated and diverse staff in their work to improve the
well-being of children everywhere.
Save the Children is recruiting to fill the position below:
Job Title: Procurement Officer
Location: Abuja
Role Purpose
- The Procurement Officer in Save the Children International will
be accountable for the procurement and delivery of local and
international orders requested by the Programme teams.
- Specifically, the Procurement Officer will be responsible for
ensuring timely, cost effective procurement and delivery of goods and
services, which are compliant with Save the Children International
Country Manual and donor procurement policies and guidelines.
Areas of Accountability
Contribute as a Member of the SCI Team:
- Manage the initial purchases process from request to invoice
processing. Ensure procurement tracker is updated on a daily basis and
also advise the organization on the best way to carry out procurement to
ensure BVF, facilitating the acquisition of goods and services in a
timely manner.
- Supporting a team environment of continuous learning, growth and development and be held accountable for their commitments.
- Ensuring that the focus of the organisation remains on the
rights and needs of children through a time of internal transition and
focus.
- Lead on the tender process for FWA contract and ensure completion in line with SCI Policy.
- Meeting the servicing requirements of Save the Children members
and their donors through first class customer service and collaborative
working approach.
- Improving outcomes for children through delivery of Save the
Children global programme strategy and global initiatives and growth
targets.
- Ensure a robust procurement system – fit for the future and
harnessing the extraordinary engagement, diversity, talent and
commitment of our people.
Realise world-class standard global supply chain services through:
- Management of all international procurement in line with
programme requirements, SCI procurement polices processes and quality
standards.
- Ensure that programmes are kept up to date of order status, and
that goods are of the right specifications and lead times are met.
- Support periodic reviews of Save the Children Standard Products
Catalogue in collaboration with relevant parties within SCI and Save the
Children members, regions and countries.
- Support the SCI Logistics Unit in the development of contracts for supplies of goods and services.
- Ensure all orders are processed in timely manner, tracked on
overviews and that all relevant documentation is filed appropriately and
databases are up to date.
- Source new products when requested by programmes and work with
Save the Children members, Regional and Country Offices, programmes and
Technical Advisors through the Logistics Coordinator to identify quality
standards as required.
Ensure significant cost savings for the organisation, donors and beneficiaries through:
- Ensuring “overall best value for money” is achieved through a
competitive and transparent procurement process considering quality,
availability, time frame, transport and storage costs.
- Advise on best sources of supply and freighting options.
- Support initiatives to improve procurement within save the
Children, including around emergency preparedness, medical supply and
process reviews.
- Ensure professional management of all suppliers including
maintaining good supplier relations and supplier performance review
against key performance indicators and framework agreements, regularly
updating this information into national supplier database.
- Make suppliers aware of Save the Children values and their need to comply as part of agreements.
- Ensure compliance with SCI policies and donor rules and guidelines.
- Ensure all appropriate due diligence checks and risk assessments are carried out in line with organisational policies.
- Produce management information (Tracker) reports on a monthly
and quarterly basis, including data analysis and recommendations on
improving the efficiency of procurement services.
Qualifications and Experience
- Proven and significant experience in international procurement
and contract management, including an ability to review procurement
demands and trends, and to develop strategies to fill identified gaps.
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
- Commitment to Save the Children values.
- Ability and willingness to change work practices and hours in
the event of major emergencies including travelling at short notice and
for extended periods of time
- Highly organised with good administration skills for order and
information management, able to develop filing systems and databases to
ensure an auditable trail.
- A high level of computer literacy (word, excel, ppt etc)
- Field level experience in logistics for INGOs in international development and emergency programmes
- Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 30th June, 2016.