Support Service Assistant at Mines Advisory Group

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Title: Support Service Assistant

Locations: Abuja and Borno

Overview of Role

• The Support Service Assistant will be responsible for providing general administrative, Procurements and logistics support to the MAG Nigeria programme.

Responsibilities

• Collection of quotation and preparing Procurement documents.
• Purchasing Office and Apartments Basic items.
• Prepare Vehicle movement and Airport pick-ups and drop off schedules.
• Coordinate the drivers.
• Submitting documents to Immigration office and retrieving them back.
• Handle the logistics of hotel reservation and flight bookings.
• Assist in updating Asset register.
• Follow up on the internet providers to ensure it is always up and running.
• Supervising and overseeing the cleaning activities in both the office and Apartments.
• Scanning and filling soft copies of all procurement and Administrative paper work.
• Organise equipment as and when required.
• Overseeing the repairs and running of the apartments.
• Support the team in any other required Administrative, Procurement and Logistics tasks.
• Organising and over seeing any necessary maintenance in the office and Apartment.
• Assist with the logistics for organising trainings and workshop.
• Submitting documents to Ministry of Budget and National Planning.
• Maintain logistics records and file paperwork including Purchase request forms, purchase orders, goods receive notes, receipts etc.
• Collecting of all monthly invoices for retained vendors and ensuring finance receives the payment documents.
• Assist in the logistics for receiving RE materials.

Qualifications

• Education level Bachelor's Degree or higher

Essential Requirements:

• Previous experience in an administration, Procurement and Logistic role.
• Excellent administrative skills including ability to use MS Word and Excel
• Ability to take initiative and work with little or no supervision.
• Previous experience of procurement including identifying suppliers, conducting market surveys etc
• Previous experience completing logistics paperwork and record keeping

How to Apply
Interested and qualified candidates should send their Cover Letter in English with their CV in the same document to: [email protected]

Note

• Female candidates are encouraged to apply.
• Nigeria National required.
• Your application document should be titled in the following format:  MAG_SSAPOCUREMENTANDADMIN_YOUR NAME, and this should also be the subject of your email. Applications which do not adhere to these instructions will not be reviewed.
• Any applications received after this date will not be considered

Application Deadline  5th January, 2022.