Admin Coordinator at Qatar Charity

Qatar Charity is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world. This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to it. Initially founded to provide life-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise to include various humanitarian and development aid fields, providing relief and assistance to more than 110 million beneficiaries worldwide. With funding from Qatar, Qatar Charity is collaborating with the government of Nigeria (GON) to support vulnerable communities in achieving progress and prosperity by providing adequate support for vulnerable communities through robust social welfare systems and related services in various states within Nigeria

Qatar Charity Nigeria Country Office has over 3,500 projects in different intervention areas namely: Education and Culture, Health, Water, economic empowerment, social housing, social care, food security, and Emergency Relief projects.

We are recruiting to fill the position below:

Job Title: Admin Coordinator

Job Code: LHR 001
Location: Abuja (FCT)
Employment Type: Full-time

Job Brief

• The Admin Coordinator in the field offices of Qatar Charity is responsible for managing the administrative, logistical, human resources, procurement affairs, and its employees in accordance with the professional standards and procedures followed in the work of support affairs, in a way that provides the office with all legal facilities, public services, and logistical needs and facilitates personnel tasks to enable them to perform their work easily and smoothly.
• Overcoming any difficulties or problems that hinder the achievement of their functional goals, securing the office’s procurement needs, maintaining work and communication tools secure and working efficiently, and taking all means to protect the office and all its property from damage or loss, and it has the authority to take the necessary measures towards facilitating its tasks to establish the office In the field, he performs the tasks assigned to him in the country in which he is located, according to the highest standards and in a manner that achieves the goals and policies of Qatar Charity.

Duties and Responsibilities

• Participate in preparing office plans and updating them constantly.
• Determining the purchasing methods in the office to ensure compliance with the accreditation powers granted according to the approved procurement policy.
• Managing and supervising procurement operations, and ensuring the integrity of their procedures, starting from the purchase request.
• Preserving and maintaining the office's assets and following up on their proper use to ensure safety.
• Evaluate the performance of employees to motivate them and encourage them to develop and improve their performance.
• Control the attendance, In and out of the employees.
• Solve problems, if any, and establish training programs.
• Update employee data periodically.
• Controlling and coordinating vacations among employees and monitoring attendance and leaving.
• Providing logistical facilities for the various operations.
• Supervising the operations and logistics services provided to the office.
• Meet all the office's needs of supplies, purchases, tools, hardware, and software to enable employees to carry out their job duties to the fullest.
• Securing logistical support for the office, projects, and programs to complete them with high efficiency and without disruption or delay.
• Completing employee transactions and solving any problems they encounter.
• Other tasks assigned to him by the management.

Qualifications

• University Degree in Business Administration or Economics.
• Proficiency in working with ERP programs.
• Proficiency in Microsoft Office programs
• Possess good communication skills.
• Experience in the field of human resources, logistics and procurement not less than 5 years.
• Full knowledge of the procurement and logistics management function.
• Fluency in Arabic (as a prerequisite for the job, both speaking and reading), English and the local language must be proficient
• Priority is given to those who are fluent in the Arabic language.

How to Apply
Interested and qualified candidates should send an updated copy of their CV to: [email protected] using the Job Code "LHR 001" as the subject of the mail.

Application Deadline  31st July, 2023.

Important Instructions to Keep in Mind when Applying

• A CV must be attached in a PDF format containing all personal information and qualifications mentioned above or the one not listed, The CV should be in English.
• Cover Letter must be attached in a PDF format
• An identity document (a copy of the identity card or passport) must be attached to the file.
• If the file is incomplete or the data is not clear, the application will be excluded from the list of applicants and will not be considered.
• We will inform the shortlisted candidates about the second interview and be ready for the test. (IF it is needed) *
• For any additional questions about the employment application, you can reach out via email: [email protected]