Administrative Assistant at KNCV Tuberculosis Foundation

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), still the deadliest infectious disease in the world. KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable TB control strategies in a national and international context.  We are an organization of passionate TB professionals, including doctors, researchers, training experts, nurses and epidemiologists. We aim to stop the spread of the worldwide epidemic of TB and to prevent the further spread of drug-resistant TB.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Abuja
Job Type: Service Contract

Purpose of the Job

• The Administrative Assistant is responsible for all administrative activities. The assistant will support the administrative department in all functions as directed.

Duties and Responsibilities  

• Taking of minutes of the meetings.
• Contacting vendor for procurement processes.
• Taking stock of project supplies.
• Preparation of procurement documents.
• Regular update of procurement list.
• Handle all deliveries and dispatch; verify deliveries and signoff; ensure distribution plan, delivery vouchers are properly documented.
• Assist in preparation for meetings, Printing of Agenda, following up attendance sheets etc.
• Regularly update inventory list.
• Booking of flight tickets.
• Making hotel reservations etc.
• Perform other additional duties as assigned.

Requirements
Education:

• Bachelor’s Degree (Business Management, Psychology, HR, Public Administration)

Knowledge/experience:

• At least 2 years of experience in admin management.
• Knowledge of relevant software systems.
• Excellent written and verbal English language skills.
• Must be self-starter with the ability to work in a team, dynamic, solid, and open.
• Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.
• Knowledge of procurement.
• Excellent Excel skills.
• Proficiency in the use of computer application (Microsoft office etc)

What Do We Offer?

• A full-time (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
• A highly motivated and diverse team of experienced, self-driven colleagues.
• Frequent capacity building and training.
• KNCV Nigeria has its own Employment Conditions Scheme.
• Fast-paced and result-oriented culture.
• An informal work atmosphere in an international environment where initiative is appreciated.

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

• We reserve the right to close this vacancy early if a suitable candidate is found.
• Due to the influx of applications,. Only shortlisted candidates may receive feedback on the recruitment process.
• Any successful candidate will be subject to a pre-employment background investigation.
• There may be travel requirements and opportunities within Nigeria.
• KNCV Nigeria is an equal opportunity employer