Administrative Assistant at United Nigeria Airlines

United Nigeria Airlines is a wholly owned Nigerian company incorporated under the Companies and Allied Matters Act of 1990 at the Corporate Affairs Commission to offer commercial air transportation services under the trade name United Nigeria.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Lagos
Employment Type: Full time
Reports to: Admin Manager

Job Summary

• A highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive support to our team.
• The successful candidate will manage office operations, maintain accurate records, handle petty cash, monitor company resources, ensure a smooth working environment, and support Admin functions.

Duties/Responsiblities
Procurement and Inventory Management:

• Purchase and maintain adequate stock levels of stationery, office supplies, and other materials.
• Maintain and manage petty cash funds according to company policies.
• Keep accurate, up-to-date records of petty cash transactions.
• Retire petty cash timely to avoid office cash shortages.
• Ensure petty cash is reconciled monthly.
• Monitor and record usage to ensure optimal levels.
• Maintain vendor relationships and negotiate prices when necessary.
• Ensure timely delivery of ordered items. Petty Cash Management

Fuel and Diesel Management:

• Monitor and record diesel and fuel consumption for company equipment.
• Ensure efficient usage and report discrepancies or suspicious activity.
• Maintain fuel consumption records

Asset Management:

• Conduct regular inventory of company property, including furniture, equipment, and supplies.
• Monitor and prevent theft, misuse, or damage.
• Maintain accurate records of company assets.

Issue Escalation:

• Identify operational issues affecting the office.
• Escalate issues to management promptly.
• Follow up on resolutions and provide feedback.

Utility Management:

• Process EEDC electric recharge and ESWAMA payments timely.
• Maintain accurate payment records.
• Ensure uninterrupted utility services.

Office Maintenance:

• Ensure the office environment is clean, organized, and conducive.
• Coordinate maintenance, repairs, and renovations.
• Report maintenance issues to management.

Security Oversight:

• Verify security personnel attendance daily.
• Report security concerns or breaches.

Facilities Management:

• Identify damaged or malfunctioning equipment (lights, ACs, chairs, tables, water dispensers).
• Send repair requests to management or vendors.
• Coordinate new purchases or replacements.

HR Support:

• Assist in sourcing CVs for recruitment.
• File employee documents accurately and maintain confidentiality.
• Carry out any other assignments given by your Line manager

Experience & Qualification

• HND or B. Sc. in any Social Science course or Art
• Minimum 2 years of experience in administrative support.
• Strong organizational, communication, and problem-solving skills.
• Proactive and solution-oriented.
• Excellent time management.
• Attention to detail.
• Strong interpersonal skills.
• Ability to multitask
• Knowledge of clerical and administrative procedures and systems such as filing and record- keeping
• Ability to work independently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

How to Apply
Interested and qualified candidates should send their CV detailing their relevant experience and qualifications to: [email protected] using the Job Title as the subject of the mail