Administrative Assistant at Xplicit Architecture and Integrated Services (XAIS)

Xplicit Architecture and Integrated Services (XAIS) is an Architectural and Building Services rendering company with headquarters in Abuja. It is made up of young and energetic professionals who work every day to innovate in order to provide up to date solutions to design issues for our clients. We have maintained a clear sense of direction, client relationship and very importantly, staff development. We maintain high quality unrivaled client – project – professionals relationship, which makes our clients integral part of the project right from the conceptual phase of the project and this approach has given us 100% record of having all our projects run from start to completion.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Abuja (FCT) 
Employment Type: Contract

Job Summary

• A successful Admin Assistant candidate will have various prerequisite skills such as high-level organisational, administrative, and clerical skills, as well as excellent communication, and interpersonal skills and a basic knowledge of the industry the company works in or the products and services they sell.

Other important skills and qualifications can typically include:

• Confidence to communicate effectively and accurately with a wide range of people, from senior management and CEOs to customers and suppliers
• Acting as a point of contact for customers, clients, or suppliers via email, over the phone or in person
• Processing invoices, tracking receipts, inputting expenses, and other basic bookkeeping tasks
• Arranging travel plans and hotel stays for staff members
• Ordering new office equipment, such as stationery, printer refills, or staff uniforms
• Scheduling office meetings between teams, managers, and departments
• Responding to questions and requests for information
• Welcoming visitors to the building, organising security clearance and showing them to meetings
• Booking meeting rooms for colleagues and arranging meeting schedules
• Organising filing systems and updating office databases

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
• 1 year work experience.
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills

How to Apply
Interested and qualified candidates should send their Resume to: [email protected] using the Job Title as the subject of the email.