Jobs

Administrative Assistant II at Breakthrough ACTION


Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior - from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases - by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position below:

 

 

Job Title: Administrative Assistant II

Location: Abuja (FCT)

Summary

  • The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer II and other members of the administrative team with day-to-day tasks related to project administration.

Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:

  • Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;
  • Assist with logistics arrangements for international staff/visitors;
  • Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the office/USAID policy.
  • Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
  • Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met;
  • Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs;
  • Prepare relevant administrative reports when needed;
  • Assist with logistics for conferences, local travel, workshops and other activities;
  • Manage staff monthly call credit and internet payments;
  • Support the team with basic asset/inventory management;
  • Support in the staff HMO registration and payment;
  • Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
  • Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports;
  • Other duties as identified by supervisor.

Supervisory Responsibilities:

  • This position has no direct supervisory responsibilities.

Minimum Qualifications

  • Minimum of Bachelor’s Degree
  • 2 - 4 years experience working with donor-funded projects in administrative and procurement  related tasks
  • Knowledge of  administrative procedures.
  • Well-organized, with ability to track multiple activities and deadlines
  • Ability to work successfully in a cross-cultural, team-based environment.
  • Working experience with USAID funded project is an added advantage
  • Working Knowledge of MS Office Packages

 

 

How to Apply
Interested and qualified candidates should send their CV in PDF format to: hiring@ba-nigeria.org using " Administrative Assistant II - Abuja" as the subject of the mail

 

Application Deadline  3rd December, 2021.


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