Jobs

Career Opportunities at the U.S. Mission

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: USAID Administrative Assistant (Current Mission Employees Only) (72062021R10016)

Announcement Number: Abuja-2021-031
Location: Abuja
Hiring Agency: Embassy Abuja
Vacancy Time Zone: GMT+1
Series / Grade: LE - 4005 7
Promotion Potential: LE-7
Work Schedule: Full-time - Work Schedule is 40hrs per week

Overview

Hiring Path: Open to the public
Who May Apply/Clarification From the Agency:
- For definitions use URL www.usaid.gov/ads/policy/glossary
- Current Mission Nigeria Employees only
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Appointment Type Details: Five (5) years renewable, estimated to start on or after August 2021

Marketing Statement:

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.

For more information about USAID, visit http://www.usaid.gov

Summary

The Administrative Assistant serves as the principal administrative support person for the Office Chief.
The Administrative Assistant is the primary contact person responsible for Office customer service to internal and external partners and other stakeholders.
In this capacity, the Administrative Assistant is responsible for coordinating information about the Office and making sure that information gets to customers on a timely basis and in a professional manner.

Duties

The Administrative Assistant receives and places phone calls, sends and receives e-mail and faxes, and sets up meetings and makes appointments at the request of the supervisor and other Office staff with Mission, Host Government, Implementing Partners (IPs), Non-Governmental Organizations (NGO), donor organizations, private-sector, and other contacts; arranges transportation, as needed; and, takes minutes when requested.
The Administrative Assistant schedules appointments based on a good knowledge of the Office Director’s commitments and maintains the Office calendar, reminding the supervisor and others of meetings and appointments.
The Administrative Assistant takes messages in the absence of the Office Director and other staff, directing callers to other staff members, or answering questions personally; prepares visitor access requests, receives and assists visitors, answers questions, or directs them to a staff member who can assist them; schedules meetings for the Office Director, and ensures that attendees are briefed or provided proper background material for meetings; and, participates in arranging for conference / meeting room space as required by the size of the group and maintaining conference / meeting room schedules, in coordination with other Mission administrative staff.
The Administrative Assistant meets with other Mission support staff on a regular and recurring basis to update and improve standard operating processes. 25%
The Administrative Assistant maintains control of correspondence for the Office, including program / project / activity files provided by Contracting / Agreement Officer’s Representatives (CORs/AORs) and other Specialists, establishing and maintaining computerized tracking systems to track Office actions, providing weekly reports to the Office Director, receiving and screening Office mail not addressed to a particular individual, drafting responses to routine correspondence and letters, distributing incoming official mail to Office personnel and attaching pertinent background material, and searching files and records to assemble background information for correspondence and other pending actions.
The Administrative Assistant reviews outgoing mail for proper address, routing, attachments, etc., prior to dispatch, reviewing outgoing correspondence for accuracy and conformance with Mission formatting procedures and special instructions.
The Administrative Assistant distributes internal policies and procedures and, as necessary, maintains a tracking system of when staff received new policies and/or procedures. 25%
The Administrative Assistant establishes and maintains files according to standards set by the Mission Correspondence and Records (C&R) Technician / Supervisor in the Executive Office (EXO) and by USAID / Washington, marks correspondence and other documents for filing, and files accordingly.
Reviews all correspondence prepared in the Office or elsewhere for the supervisor’s signature, corrects errors by drafters and edits correspondence, and ensures that responding correspondence meets requirements posed by incoming correspondence to which it pertains.
The Administrative Assistant maintains and updates handbooks, operating procedures, and other documents, such as visitors’ lists, telephone listings, personnel rosters, and leave, travel, and training schedules. 25%
The Administrative Assistant uses computer and web-based word processing, spreadsheets, and software applications in the performance of a variety of assignments.
Drafts electronic country clearances (eCCs); reports time and attendance; assists incoming personnel with check-in procedures and departing personnel with check out procedures; prepares travel requests for the Office staff for official travel. Types a variety of correspondence, creates electronic trackers, develops charts, and prepares other documents in draft and final form, proof-reading for format and consistency with standard formatting requirements prior to submitting for signature.
As required, the Administrative Assistant locates documents routed for clearance, and obtains and tracks clearances and signatures. As required by workload, the Administrative Assistant may be assigned to the Front Office, or assigned to support other office Administrative Assistants, during the absence of the job holder. 25%

Qualifications and Evaluations

Education Requirements:

Two or more years of post-secondary schooling in Secretarial Science or Business Administration, or other related field equivalent to a US junior college or community college diploma, is required.

Prior Work Experience:

A minimum of three years of administrative or secretarial work experience, of which two years should be in related work with a U.S. Government Agency, Non-Governmental Organizations (NGOs), other donor organizations, host-government organizations, or private-sector institutions is required.
Physical Demands: The work requested does not involve undue physical demands.

Evaluations:

Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview.
- Knowledge: 10 points
- Skills and abilities: 10 points
- Communication and Language skills: 10 points
- Interview Performance: 70 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.

USAID is an Equal Opportunity Employer:

All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Job Knowledge:

The Administrative Assistant should be familiar, or able to quickly become familiar with the responsibilities and activities of the Office of assignment, as well as possess a general knowledge of standard office procedures and practices.
The Administrative Assistant should have the ability to develop an excellent understanding of USG file management, mail handling, and correspondence formatting.
Skills and Abilities:
The Administrative Assistant must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated.
The Administrative Assistant must be proficient in using the Internet and E-mail.

Language Proficiency:

Level 4 (advanced professional proficiency) English both oral and written, is required.

Benefits and Other Info

Benefits
Agency Benefits:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

Health Insurance
Annual Salary Increase (if applicable)
Annual and Sick leave
Annual Bonus

Allowances (as applicable):

Transportation Allowance
Meal Allowance
Miscellaneous Allowance
Housing Allowance

Other Information:

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at: https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
Contract Cover Page form AID 309-1 available at: https://www.usaid.gov/forms
Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at: http://www.usaid.gov/work-usaid/aapds-cibs
Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See: https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Taxes

The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations. Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

Salary
NGN 6,455,212 / Annum

Interested and qualified candidates should:Click here to apply

Application Deadline 6th April, 2021.

Job Title: Supervisory Administrative Assistant

Announcement Number: Lagos-2021-032
Location: Lagos
Hiring Agency: Consulate General Lagos
Vacancy Time Zone: GMT+1
Series / Grade: LE - 0105 7
Promotion Potential: LE-7
Work Schedule: Full-time - 40 hour per week

Overview

Hiring Path: Open to the public
Who May Apply / Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Appointment Type Details: Definite not to Exceed (5 years) subject to successful completion of probationary period.

Summary

The work schedule for this position is: Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: Yes

Duties

The incumbent provides a wide range of administrative assistance to the OBO Project Director (PD) and other OBO management staff (M / OBO) in support of the New Embassy Compound (NEC) / New Consulate Compound (NCC) / Major Rehabilitation / Other Project Name.
Incumbent is responsible to the OBO PD for administrative management of OBO's resources and activities, including but not limited to , finance and budget, procurement and supplies, information technology and systems, shipping and travel, human resources and personnel, and housing and furnishing needs.

Qualifications and Evaluations
Experience:

Minimum of three years of office administrative and management work experience, including at least one year in construction or engineering industry environment either on a jobsite or in an office setting is required. In addition, a minimum of six months' supervisory experience is required.

Job Knowledge:

Thorough knowledge of office management functions, services, procedures and standard information sources is required.
Knowledge of customs and shipping procedures for inbound and outbound shipments as well as means of expediting shipments that arrive in country; working knowledge of permitting activities etc. is required. Basic accounting principles is required.

Education Requirements:

Completion of two years of post-secondary educations is required.

Evaluations:

This may be tested. Please specific your level of proficiency in the language listed.

Language:

Fluent in speaking / reading / writing English is required.

Skills and Abilities:

Good working knowledge of Microsoft Office Suite (Outlook, Excel, word, etc) is required. Must have excellent interpersonal and organizational skills. Must be skilled in managing an office budget.

Equal Employment Opportunity (EEO):

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

Hiring Preference Selection Process: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **

Important

Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN6,455,212 / USD $38,056 / Annum

Interested and qualified candidates should:Click here to apply

Job Title: Automotive Electrician

Announcement Number: Lagos-2020-038RA
Location: Lagos
Hiring Agency: Consulate General Lagos
Series / Grade: LE - 1020 5
Work Schedule: Full-time - 48 hours per week
Promotion Potential: LE-5
Telework Eligible: No

Overview

Hiring Path: Open to the public
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required

Who May Apply / Clarification From the Agency:

For USEFM - FP is 9. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources

Summary - The work schedule for this position is:

Full Time (48 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Duties

The incumbent serves as Auto Electrician, and is under the direct supervision of the Auto electrician Foreman (Supervisor).
He / She performs repairs of light/heavy, and armored gasoline / diesel powered motor vehicles, and forklifts.
Performs diagnostic test to determine the nature and extent of repair work necessary, as well as performs major work on electrical systems.

Requirements
Experience:

Two years of general automotive electrician experience, mainly in engine repairs, overhauls, transmissions brakes, steering, air conditioning (auto), area of servicing, electrical components of American vehicles i.e. General Motors, Ford, Chrysler, Chevrolet Suburbans, and Toyota is required.

Job Knowledge:

Thorough knowledge in diagnosing, service, repair, engine overhauls, transmissions, brakes, steering, car air condition, and electrical components of General Motors, Ford, Chrysler, Chevrolet Suburbans, Toyota, and others is required.

Education Requirements:

Completion of Secondary School or received high school diploma with vocational training in automotive electrician is required.

Evaluations - This may be tested. Please specific your level of proficiency in the language listed:

Language: Good working knowledge of English Language is required.
Skills and Abilities: Must posses a valid Nigeria Class "D" driver's license. Must be able to safely operate tow truck, as well as able to manually lift weights between 1-30 lbs (maximum). Must use appropriate machine and safety equipment to do heavy lifting of objects (30 to 100 Lbs, and beyond).
Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information
Hiring Preference Selection Process: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **

Important

Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Salary

NGN N4,382,748
USD $30,113

Interested and qualified candidates should:Click here to apply

Application Deadline 7th April, 2021.

Required Documents
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Residency and/or Work Permit
Secondary School Certificate
Driver’s License
Certificate or License

For EFM, in addition;

Copy of Orders/Assignment Notification (or equivalent)
DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Next Steps

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.

Note