Executive Assistant at Ashipa Electric Limited

Ashipa Electric Limited is an energy company that is dedicated to expediting the transition to a distributed, digitized, decarbonized, and equitable energy future. We deploy microgrid solutions to help homeowners and businesses reduce there energy cost, while maintaining reliability and resiliency. This solution further stimulates economic activity and positively impact millions of lives.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Abuja
Employment Type: Full-time

Position Overview

• We are seeking a highly skilled and motivated Executive Assistant to provide comprehensive support to our CEO.
• The ideal candidate will possess a strong engineering background, exceptional organizational abilities, and a deep understanding of technical concepts.
• As the Executive Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of the CEO’s office, managing confidential information, and facilitating efficient communication across all levels of the organization.

Responsibilities
Strategic Support:

• Collaborate closely with the CEO to understand the company’s engineering vision, goals, and strategic initiatives.
• Provide input and insights from an engineering perspective to assist the CEO in making informed decisions.
• Conduct research, analyze data, and prepare reports to aid in strategic planning and decision-making processes.

Calendar and Communication Management:

• Manage the CEO’s complex calendar, including scheduling and coordinating meetings, conferences, and travel arrangements.
• Prioritize and manage communications, ensuring timely responses and maintaining a high level of professionalism.

Technical Document Review:

• Review and summarize technical documents, reports, and presentations for the CEO, highlighting key points and potential areas of interest or concern.
• Assist in the preparation of technical materials for presentations, conferences, and meetings.

Confidential Information Handling:

• Handle sensitive and confidential information with the utmost discretion and integrity.
• Maintain confidentiality while dealing with company and industry-related matters.

Project Coordination:

• Collaborate with cross-functional teams to facilitate the execution of projects by monitoring timelines, tracking milestones, and ensuring alignment with the CEO’s priorities.
• Stakeholder Engagement:
• Liaise with internal and external stakeholders, including clients, partners, and investors, to represent the CEO’s office professionally and maintain positive relationships.
• Event Coordination:
• Plan and organize company events, board meetings, and executive retreats, ensuring seamless execution and a positive experience for all participants.

Continuous Improvement:

• Identify opportunities for process optimization and enhancement within the CEO's office and implement best practices to increase efficiency.

Qualifications

• Bachelor's Degree in Engineering or a related Technical field.
• Discretion and ability to handle confidential information with professionalism.
• Strong interpersonal skills and the ability to build relationships across various levels of the organization.
• Flexibility to adapt to changing priorities and a fast-paced environment.
• Proven experience in an executive support role, preferably with an engineering or technical background.
• Strong understanding of engineering principles and technical terminology.
• Excellent written and verbal communication skills.
• Advanced proficiency in office software, including Microsoft Office Suite and collaboration tools.
• Exceptional organizational skills and attention to detail.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.

Note: Only shortlisted candidates will be contacted.