Executive Assistant at Berger Paints Nigeria Plc

Berger Paints Nigeria Plc is a reputation for being the first in setting standards in the paint industry in Nigeria, evidenced by its scorecard as presented. It has pioneered a wide range of speciality products that are much sought after in this dynamic and ever-changing market. Berger Paints Nigeria PLC is also the first company to unveil an ultramodern fully automated factory with a daily capacity of 10,000,000 litres of paint production.

Operating in 5 business segments Decorative/Architectural finishes, Industrial coatings, Marine & Protection coatings, Automotive/Vehicle refinishes, Wood Finishing and Preservers, with a manufacturing plant and main distribution centre in Lagos, over 25 depots/business partners’ outlets, Colour World centres and a countrywide distribution network of dealers in strategic locations spread throughout the country, the most notable contribution to our success has been the Company’s on-going commitment to the development and manufacture of paints and allied coatings which are technologically correct, environmentally friendly and formulated to withstand harsh tropical conditions.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikeja Lagos
Employment Type: Full-time

Job Summary

• Works closely with the Chief Executive Officer to provide secretarial and administrative support. Schedules meetings, and handle correspondences on behalf of the CEO. Schedules travel arrangements for the CEO and performs other tasks as assigned.

Job Responsibilities
Executive Support:

• Provide comprehensive executive administrative support to the CEO in managing daily activities, scheduling, and communication.
• Manages the expense report for the CEO.
• Coordinates and/or leads ad-hoc projects, as and when requested/required.
• Handles documents requiring the CEO’s approval.
• Orders office supplies for the CEO’s office.
• Organizes and maintains electronic and physical filing system
• Act as a liaison between the CEO and internal/external stakeholders,ensuring effective communication.
• Screens, direct phone calls and distributes correspondence.
• Performs other tasks as assigned by the CEO.

Financial Acumen:

• Demonstrate strong financial acumen to assist in budget management, expense tracking, and financial reporting.
• Collaborate with the finance team to analyze financial data, prepare reports, and make recommendations for optimizing financial efficiency.

Strategic Experience:

• Contribute to strategic initiatives by conducting research, gathering data, and preparing presentations.

Meeting Preparation:

• Schedules appointments, visitations, and maintains an event calendar and ensures timely reminders are sent to the CEO.
• Prepare comprehensive briefings, agendas, and materials for CEO meetings, ensuring all necessary information is provided promptly.
• Attend and document key meetings, capturing action items and follow-up tasks.
• Drafts correspondence such as emails and letters and ensures follow-up with acknowledgment copies. Travel Management
• Coordinate and manage complex travel arrangements, including itineraries, accommodation, and logistics for the CEO
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion

Qualifications

• Bachelor’s Degree in any field from an accredited and reputable institution

Experience:

• 1-4 years as a personal assistant or in a similar role

Knowledge / Skill Requirments:

• Proven experience as an Executive Assistant
• Good financial acumen with the ability to analyze financial data and assist in budget management.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strategic thinking and experience in contributing to the development and execution of organizational strategies.
• Exceptional organizational and time-management skills, with attention to detail.

How to Apply
Interested and qualified candidates should send their CVs to: [email protected] using the job role as an email subject

Application Deadline 31st March, 2024.