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Executive Assistant at Maxima Integrated Media


Maxima integrated media provides 360-degree marketing communications solutions to our clients. This strategic business unit has created and executed strategies to amplify client and brand communications.

We are recruiting to fill the position below:



Job Title: Executive Assistant

Location: Gbagada, Lagos

Responsibilities

  • Support the MD, to ensure that the company goals and objectives are accomplished and that operations run smoothly.
  • Maintain confidentiality of highly sensitive information
  • Manage the process of calling for a briefing on behalf of the MD from start to finish to ensure that he is fully prepared for all engagements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Work in all departments of the company as assigned by the MD
  • Filter emails, highlight urgent correspondence and print attachments.
  • Help MD manage output, workflow and office deadlines.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Other duties assigned by MD

Requirements

  • Minimum of First Degree in Business Management, Human Resources, Finance, or any relevant field. A degree in law would be an added advantage.
  • Minimum of 3 years’ cognate experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time management skills and an ability to organize and coordinate multiple concurrent projects.

 

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail

Application Deadline  13th December, 2022.


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