Jobs

Executive Assistant at Nicole Sinclair

Nicole Sinclair is a dynamic Human Resources Consulting firm based in Lagos, Nigeria. Our expertise lies in superior talent attraction services while we partner with our esteemed clients in providing training solutions to develop these talents. Our services are provided for both the local and international markets.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Yaba, Lagos
Employment Type: Full-time

Job Description

Be the first point of contact: among executives, clients, and other external stakeholders.
Manage and explore internal and external communications for the CEO
Prepare and compile reports, presentations, and correspondence; proposals, pitch decks, and speeches.
Manage and coordinate projects, conferences, and events, while keeping track of timelines, deadlines, and other related matters.
Conduct research and oversee office correspondence.
Manage databases and filing systems.
Implement and maintain efficient administrative procedures/systems.
Collate and file expenses.
Book and arrange travel, and accommodation for both private and work trips.
Accompany the CEO on work and family trips (where necessary).
Organize the CEO’s personal commitments.
Liaise with managers, executives, and internal stakeholders to ensure alignment on projects, deliverables, and OKRs.
Manage work and family diaries/schedules, schedule meetings and appointments, and prepare and send agendas and other related documents to attendees.
Perform research for meetings, take minutes, follow up on detailed action points and track deliverables.
Provide general administrative support.

Requirements

Minimum of B.A in English, Secretarial Studies, Business Administration, or any related discipline
5 years prior experience in a similar role
MS Office, Google Suite, and English Proficiency
Great attention to detail, versatile, action-focused, and unflappable under pressure
Hard-working, flexible, and adaptable approach to work
Reliable, discrete, and confidentiality
Ambitious and curious about business trends with a great passion to learn and research
preferable female for gender balance.
Great oral & written communication skills and reporting skills
Outstanding project management and organizational skills with a great ability to prioritize and multitask
Analytical, logical, and critical thinking skills