Executive Assistant at Zara & Fara

Zara & Fara is an Event and wedding planning duo, known primarily via their Instagram brand. They focus on local and destination weddings, offering full-service planning including décor, coordination, and vendor management. Our services are Wedding Planning & Coordination: Full or partial planning services with emphasis on bringing your vision to life, Decor & Styling: Likely including floral arrangements, venue setup, thematic design, ambience, etc & Vendor Sourcing & Management: Handling caterers, photographers, makeup artists, entertainment, etc.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Job Summary

• We are looking for a highly organized and proactive executive assistant (EA) to provide high-level administrative support to senior executives.
• The EA will manage calendars, coordinate meetings, handle confidential information, and serve as a critical point of contact both internally and externally.

Key Responsibilities

• Manage and maintain executive calendars, appointments, meetings, and travel schedules.
• Prepare reports, presentations, correspondence, and other documents on behalf of the executive.
• Handle confidential and sensitive information with discretion.
• Assist with personal tasks as needed (e.g., travel bookings, reservations).
• Conduct research and compile briefing materials for meetings and decision-making.
• Manage projects or initiatives delegated by the executive.
• Ensure executives are well-prepared for all engagements.
• Act as a liaison between the executive and internal/external stakeholders.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen and manage phone calls, emails, and other communications.

Qualifications and Skills

• Bachelor's degree in Business Administration, Management, or a related field.
• 3+ years of experience as an Executive Assistant or similar role.
• Ability to prioritize tasks and handle multiple deadlines.
• High level of discretion and professionalism.
• Proactive problem-solver and self-starter.
• Strong interpersonal skills and the ability to work with diverse teams.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:

• Experience in a fast-paced or executive-level environment.
• Familiarity with tools like Google Workspace, Trello, Zoom, and other productivity platforms.
• Background supporting C-level executives or in industries like tech, finance, betting, or hospitality.

Salary
N200,000 - N250,000 Monthly.

How to Apply
Interested and qualified candidates should forward their CV along to: [email protected] using the Job Title as the subject of the mail.

Application Deadline  31st July, 2025.