HR Administrative Assistant / Front Desk Officer at Polybel Limited

Polybel Limited - The independently owned polythene specialist, leading the way in innovative and green packaging solutions All our products are bespoke manufactured in our purpose-built production unit. We produce almost any form of polythene packaging including, pallet covers, polythene bags, mailing film and much more

We are recruiting to fill the position below:

Job Title: HR Administrative Assistant / Front Desk Officer

Location: Ibadan, Oyo
Employment Type: Full-time

Overview

• The HR Administrative Assistant / Front Desk Officer provides oversight and direction for daily activities which include administrative and front desk duties within the office.
• Tasks include, but not limited to general support with board communication and logistical support pertaining to customer service and other divisions.
• Will assist with coordinating monthly company meetings and annual meetings.
• Responsible for supporting recruitment and onboarding new hires within the company.

Principle Accountabilities

• Assume front office duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate.
• Route all incoming mail to employee’s mailbox. Date stamp if necessary.
• Receive and properly receipt all cash or checks from customers or employees
• Coordinate Board of Directors travel, lodging accommodations, training registration and per diems as requested with appropriate approvals.
• Maintain appropriate interpersonal relationships with employees, peers and consumers.
• Composes, copies, and distributes routine correspondence and memoranda, reports, documents, and printed forms.
• Coordinates Human Resources functions including advertising and recruitment for professional, technical and support staff: ensuring compliance with federal, state and local laws affecting employment; administering employee benefits, assisting employees with benefit enrolment and questions, maintaining personnel files, and maintaining company job descriptions.
• Prepares outgoing mail/deposits for daily pickup from courier services.
• Managing our recruiting process to include applicant tracking, scheduling interviews, and managing on-boarding of employees.
• Provide support for monthly board meetings and Polybel Annual meetings to include and not limited to the use of Call to Order meeting software and catered lunch when required.
• Manages scheduling, preparations and clean-up of conference rooms, Kitchen/break room and monitoring clean up daily.
• Assist with maintaining a filing system to ensure ability to quickly retrieve information as needed. Maintains all personnel records in accordance with Federal policies Oyo State Laws
• Implementation and administration of policy and procedures to increase staff efficiency.
• Coordinates office services and maintenance (copiers, postage and building maintenance issues)
• Complete all other duties as assigned by the Management

Required Profile

• HND qualification with a minimum of 2 years relevant work experience
• Experience with Microsoft outlook 365, Word
• Attention to detail and type accurately is required
• Ability to be a self-starter and have a strong work ethic.
• Experience with an ERP software is an advantage.
• Excel ability to prioritize multiple projects
• Demonstrated ability to communicate clearly and concisely, orally and in writing.
• Ability to work independently and team player

How to Apply
Interested and qualified candidates should send an application and CV to: [email protected] using the Job Title as the subject of the mail

Application Deadline  31st July, 2021.