Logistics Technical Assistant at Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Logistics Technical Assistant

Location: Maidugri, Borno
Employment Type: Contract

Responsibilities
Generic responsibilities:

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
• Implement a filing system/archive according to local requirements
• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
• Provide support on market surveys and assessment.
• Prepare weekly and monthly reports and sent to Logistics Coordinator 
• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management, warehousing and procurement of service/goods and works)

Specific Responsibilities
Procurement :

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Follow up with suppliers and organize delivery of materials.
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.

Fleet Management:

• Managing and tracking of all vehicles on the fleet in the field Office
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up-to-date generator logbook for usage and services
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure all rental vehicles have current and lawful documentation.

Asset Management:

• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Assist the Logistics officer in updating asset register and send to country office every month in the absence of the asset’s focal person

Warehousing Management:

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse

Ensure all program stock are released through NRC stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.

Qualifications
Professional competence:

• Bachelor’s degree in business administration or any related field.
• Experience from working as Logistics Officer in a humanitarian/recovery context
• Office organization skills, 
• computer skills (Microsoft Office)
• Good communication skills
• Fluency in English, Hausa is an asset
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal 

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 17th October, 2024.