Jobs

Office Administrator at MacTay Consulting

MacTay Consulting is one of the first and leading management consulting firms in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organizations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

We are recruiting to fill the position below:

Job Title: Office Administrator

Location: Victoria Island, Lagos
Employment Type: Full-time

Role Summary

The Office Administrator will be responsible for overseeing various administrative tasks, ensuring smooth day-to-day functioning of the office, and providing support to the team.
This position requires a detail-oriented and organized individual with exceptional communication skills and the ability to handle multiple responsibilities simultaneously.
The Office Administrator will be the central point of contact for internal staff and external stakeholders, contributing significantly to the overall effectiveness and productivity of the office.

Roles & Responsibilities

Provide administrative support to management and staff, including preparing reports, drafting correspondence, and scheduling meetings.
Ensure the office is clean, organized, and well-maintained, coordinating repairs and maintenance when necessary.
Maintain accurate and up-to-date records, both electronic and physical, and ensure proper filing and archiving systems.
Arrange travel arrangements and accommodations for staff as needed.
Assist in coordinating daily office activities, including scheduling meetings, managing calendars, and ensuring smooth workflow.
Handle incoming and outgoing communications, including emails, letters, and faxes, and ensure timely responses or forwarding to relevant personnel.
File Management: Organize and maintain physical and digital files, ensuring easy retrieval and proper storage
Assist in organizing company events, meetings, and conferences.
Oversee the procurement of office supplies and equipment, ensuring cost-effectiveness and quality.
Assist in monitoring office-related expenses and adherence to budget guidelines.
Greet and assist visitors, answer phone calls, and manage incoming/outgoing mail and packages.
Act as a point of contact between management, staff, clients, and vendors, facilitating effective communication.
Ensure compliance with health and safety regulations, and implement necessary measures for a safe working environment
Raise all requisitions for the department

Qualification(s)

HND or BSc. in a related discipline
Professional qualification in HR will be an advantage Experience & Training
Minimum of 2-5 years experience in an area of specialization – administration, logistics etc
.Experience using ERP tools — Oracle, HCM, SAP etc.
Experience in Report writing, and planning.
Expert User of MS Suite packages

Job Conditions: