Jobs > NGO / Humanitarian > Ongoing Recruitment at Plan International

Ongoing Recruitment at Plan International

Jan 15, 2020, 12:02 PM

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for - and respond to - crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.


We are recruiting to fill the position below:


 

 

Job Title: Finance Officer

Location: Sokoto, Borno, Maiduguri


Role Purpose

  • The project will be implemented by Plan International Nigeria in Sokoto state in collaboration with the Sokoto State Ministry of Health, Sokoto state TB and Leprosy Control Prrgram, local CSO partners and other relevant national and local stakeholders.
  • The purpose of this role is to provide timely, accurate financial information and ensure that financial expenditures are in line with specific FAD/donor requirements. The role’s support is to this project in Sokoto state.
  • The "Extending women’s leadership in maternal health for improved TB detection and management in Sokoto state" program is an 18-month gender transformative initiative aimed at improving detection, treatment and reporting of Tuberculosis among the marginalized and vulnerable women, adolescent girls and children in households of Sokoto state of Nigeria.
  • The project is aligned with the UN’s Every Woman Every Child global strategy, and will help to drive progress towards reaching targets within Sustainable Development Goals 3 and 5. The project is being implemented with funding from Stop TB reach and in collaboration with Plan international Canada.


Role Dimension
  • The post holder will contribute towards financial management of the office and programmes, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan Internationals implementing partners:
    • Budgets – Monitor the budget of the Project.
    • Reporting – Support financial reporting on the Project.
    • Payments – Support payment processing on the project
    • Area of Responsibility – the TB REACH Project in Sokoto state.


  • Communicates within Plan International Nigeria and with partners and related government institutions.


Key Roles/Responsibilities
Capacity Building and Support:
  • Facilitate timely partner advance request and liquidation in SAP.
  • Review all Purchase requisitions and Purchase Orders to ensure right WBS codes used.
  • Review Partners/grantee liquidation and recommend for approval.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Support the preparation of financial reports based on donor requirements.
  • Ensure proper filing (electronic and hard copy) of grants financial reports.
  • Periodically update the financial reporting matrix.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Support the CO in recharging costs to the project.
  • Fulfill Plan’s Child Safeguarding Policy at all times.
  • Work with Audit unit to ensure compliance and address potential audit risks.
  • Ensure receipt of timely and accurate accounting and financial reports from partners.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track financial related performance measurement indicators and liaise with project management to implement strategies to improve performance.
  • Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
  • Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
  • Provide technical assistance in terms of accounting (use of SAP or any ERP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
  • Support the assessments and capacity building of partner/grantee organizations.
  • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.


Travel Advances:
  • Ensure that all travel and purchase advances are liquidated on time.
  • Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;


Others:
  • Perform any other project related duties as specified by supervisor.


Technical Expertise, Skills and Knowledge
Essential:
  • Fluency in local language and English required.
  • Please add the minimum requirements that an applicant must possess before being considered.
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.
  • Degree in Accounting or equivalent.
  • Minimum of 2 years’ experience in donor funds grants administration.
  • Experience working with sub-grantees required.


Skills & Knowledge:
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organizational development.
  • Sound judgement and decision-making in complex situations.
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others.
  • Very strong commitment to continuous learning.
  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity.
  • Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.



 

 

 

 

 

 



Job Title: Finance Coordinator

Location: Maiduguri, Borno


Role Purpose

  • Position holder acts as finance focal person for finance-related issues (budgeting, cash flow management, reporting, auditing etc.) on the Education/Nutrition/Livelihood/Protection & Others Sectors Projects.
  • The purpose of this role is to ensure financial accountability, provide timely and accurate financial information on all Humanitarian, Education/ Nutrition / Livelihood/ Protection & Others Sectors Projects.


Dimension of Role
  • Communicates within Plan International Nigeria and with partners and related government institutions.
  • The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners:
    • Monitors and controls Education/ Nutrition/ Livelihood/ Protection & Others Sectors projects annual budget and its spending.
    • Prepares financial reports on all Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects.
    • Finance Officers on Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects reports directly to the role.
    • Area of responsibility – All the Humanitarian Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects.


  • The post holder will contribute towards the financial management of the Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects, interfacing with both operational and programme team members.


Key Roles/Responsibilities
Support Budget preparation and Budgetary Control for the effective implementation of financial plans. To do this, the role will:
  • Prepare the monthly projects IGF (Indicative Grants Funding) report.
  • Prepare the quarterly Projects KP06 budget for all Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects with support from the Finance Officers.
  • Prepare the entire Education/ Nutrition/ Livelihood /Protection & Others Sectors projects annual budget as part of the preparation of the Country’s annual budget.
  • Monitor the Sectors projects budgets to ensure spending as per plan to avoid over/under spending.


Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:
  • Consolidate the Sectors monthly Partners unliquidated advances report and make the necessary follow ups.
  • Assist the CFM in the preparation of the half-year and year-end financial schedules.
  • Make a monthly support visit to the Sectors project partners and submit report.
  • Carry out identified capacity building trainings for partners in your Sectors.
  • Follow up with prepaid expenses, accruals etc., on the projects to be submitted to CO.
  • Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
  • Ensure that the Finance Officers prepares a monthly budget vs Actual spending project report for all Education/ Nutrition/ Livelihood/ Protection & Others Sectors projects.
  • Prepare the Education/ Nutrition/ Livelihood/ Protection & Others Sectors dedicated bank account’s Target Bank Balance (TBB) report.


Support the Field Office Treasury Management and Cash Forecasting to ensure the availability of funds for country operations. To do this, the role will:
  • Support the Projects Managers and Finance Officers to ensure that monthly Cash forecasts are timely submitted for the Sectors.


Manage the operations of the SAP system in the field office to meet Plan’s spending and financial reporting requirements. To do this, the role will:
  • Advice CO on all Education/ Nutrition/ Livelihood/ Protection & Others Sectors Project’s related intercompany recharges.
  • Ensure to carry out all required month-end procedures before SAP is closed.
  • Ensure the Finance Officers maintain a good filing for all Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects related SAP payment vouchers and reports.
  • Ensure regular follow up with relevant departments responsible for FAD set-up in SAP for new Projects or modification in the Sectors.
  • Undertake accuracy checks to ensure all transactions entered in SAP are correct.
  • Carry out a monthly review of NRGRANT status to ensure grant related expenditures are charged on applicable grant WBS.
  • Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.


Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:
  • Support the review of Education/ Nutrition/ Livelihood/ Protection & Others Sectors projects cheques issued before sign off by Plan Authorised Managers.
  • Prepare Education/ Nutrition/ Livelihood/ Protection & Others Sectors projects financial audit action list after each audit and ensure compliance.
  • Ensure all expected costs are timely and accurately recovered from the projects.
  • Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.
  • Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity with respect to the Education/ Nutrition/ Livelihood/ Protection & Others Sectors projects.


Support the accurate and timely payment of statutory deductions. To do this, the role will:
  • Support vendors/ consultants etc. related to Education/ Nutrition/ Livelihood/ Protection & Others Sectors Projects on how to promptly access their credit notes.
  • Ensure withholding tax are paid timely and relevant documents and receipts appropriately filed.


Others:
  • Fulfil Plan’s Safeguarding and Child Protection Policy at all times to protect children from all forms of abuse.
  • Perform any other duties that may be assigned by your Supervisor from time to time to support the achievement of organizational goals.
  • Ensure yourself and direct report’s IAP, six months’ appraisal and annual appraisal are timely completed and documented.
  • Support provide training and share good experience/practice among the team to strengthen team capacity and team building.
  • Keep Supervisor informed of any initiative or difficulties relating to the job’s responsibilities.


Technical Expertise, Skills and Knowledge
Essential:
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.
  • Experience working with sub-grantees required.
  • University degree in Accounting or equivalent; Relevant professional qualification.
  • At least 5 years’ experience in a similar role;
  • Fair knowledge in grants and project management.
  • Knowledge and use of accounting software (Preferably SAP)


Skills & Knowledge:
  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.
  • Communicates clearly and effectively.
  • Ability to facilitate participative processes for all stakeholders for implementing grant projects.
  • Strong team building skills, Organized and methodical.
  • Independence, objectivity and integrity.
  • Good supervisory & coordination skills and ability to deliver to tight deadlines.
  • Fair knowledge of project planning, management, supervision, monitoring and evaluation tools.




 

 

 

 

 

 

Job Title: Grants Officer

Location: Maiduguri, Borno


Role Purpose

  • The purpose of this role is to support the Project Grants management.


Dimensions of Role
  • The purpose of this role is to support the resource mobilization unit by supporting the  coordination of proposal development, donor reporting in consultation with program staff, grants Advisor and others.


Key Roles/Responsibilities
  • Ensure timely set-up of grants in SAP system and corresponding modifications are effected
  • Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
  • Maintain and update grant files.
  • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
  • Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis.
  • Perform any other duties that may be assigned.
  • Support the Grants Advisor in coordinating, and monitoring the implementation of the donor funded project and programs
  • Manage donor grants transactions effectively and efficiently and ensure quality reporting
  • Support in establishing a grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed.
  •  Ensure grant management procedures are followed and donor compliance requirements are met.
  • Ensuring that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).


Technical Expertise, Skills and Knowledge
Essential:
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least three years of experience working in project and/or grants management and proposal/business development/design.
  • Experience in developing and interpreting donor budgets.
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to develop and write grant proposals and concepts and track record in winning proposals.


Desirable:
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).
  • Excellent proven skills in developing, writing grant proposals
  • Good research, negotiation and problem-solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills



 

 

 

 

 

Job Title: Human Resources Manager - Humanitarian Response

Location: Maiduguri, Borno


Role Purpose

  • The role provides technical leadership in ensuring that all human resources processes, procedures and practices are in line with Plan International policies and best practices.
  • To ensure effective and efficient management of human resources related activities towards implementation of the Humanitarian response programme in the North East of Nigeria.


Dimension of Role
  • The post holder will responsible for Human Resource depart in the humanitarian response, line manage Human Resource Officer in the North East locations.
  • Reporting to the Head of Human Resource, The Human Resources Manager will coordinate and ensure that the the Human Resource Department in achieves its core objectives within the Humanitarian response and the organization.


Key Roles/Responsibilities
  • Manages all staff annual leave and Rest & Recuperation schedule
  • Coordinates timely submission of approved time sheet for all staff in the response
  • Participates fully in local NGO or multi sector HR networks and ensure that learning/best practices are shared and utilized
  • Performs any other duties to be assigned to support the attainment of organizational goals.
  • Ensures adherence to HR policy and practices that are consistent with global policy and compliant with local statutory and legislative requirements that prevents organizational conflicts.
  • Provides coaching and advice to Managers and Supervisors on all HR issues, promoting fairness and transparency in the handling of people management practices, including whistleblowing disciplinary, grievances to maintain consistency and fairness within the organization.
  • With support from the Country off, conducts annual training needs analysis for all staff, source for, plan and delivers trainings to address performance gaps.
  • Supports managers and staff in implementing the Plan International performance management process.
  • Liaises with line managers to develop and maintain succession plans for key roles in the programme for smooth transition of the key roles and also implement career development plans
  • Manage all Human Resource related matters with support from the Country office, including ensuring staff understanding and compliance of the Staff and HR manuals.
  • Leads and coordinates all recruitment and selection process for the Humanitarian response and ensures all recruitment document are processed for necessary approvals.
  • Plans and delivers induction for new staff to enable them settle faster and easily.
  • Develop and implement a capacity building plan for all staff, associates and partners on on key organizational policies, processes and procedures
  • Maintains up to date response programme organization charts, job descriptions and employee records to support the programme needs.
  • Facilitates activities that would motivate and support the retention of staff to retain the best staff.
  • Upholds harmony/teamwork among staff to create good and healthy working environment that improves performance.


Technical Expertise, Skills and Knowledge
Essential:
  • Experience successfully implementing organisational HR policy and practice.
  • Experience in an HR specialist function, organisational design, performance management, reward management, recruitment and selection, or training and development
  • Excellent writing and speaking in English language
  • A B.Sc Degree in Human Resource Management / Social Sciences or other related courses. Any relevant professional certification and a Master’s degree will be added advantage.
  • At least 3 - 5 years’ practical work experience in managing human resources systems in a similar organization
  • Familiarity with Nigerian laws.


Skills & Knowledge:
  • Passion for learning and development.
  • Good computer literacy skills.
  • Team player
  • Basic Human Resources skills
  • Communicates clearly and effectively appropriate to the audience
  • Possession of good report writing skills


Behaviours:
  • Open to feedback and willing to try new approaches and processes
  • Dynamic and committed to efficient service.
  • Ability to involve and listen to others to ensure good understanding and implementation of human resources activities.
  • Provides good and adequate Human Resource support to the team to the programme meet agreed organizational outcomes
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Influencing skills
  • Promotes high performance



 

How to Apply
Interested and qualified candidates should:
Click here to apply

 


 

Application Deadline 24th January, 2020.

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Borno State Sokoto State Maiduguri Finance Officer Social Science Microsoft Excel Microsoft Office Human Resources Manager Finance Coordinator Grants Officer Business Studies