Jobs

Procurement Supervisor at Interswitch Group

Oct 12, 2022, 7:20 PM
Procurement, Supply Chain, Inventory & Warehousing
Interswitch Group

Interswitch is an Africa-focused integrated digital payments and commerce company that facilitates the electronic circulation of money as well as the exchange of value between individuals and organisations on a timely and consistent basis. We started operations in 2002 as a transaction switching and electronic payments processing, and have progressively evolved into an integrated payment services company, building and managing payment infrastructure as well as delivering innovative payment products and transactional services throughout the African continent. At Interswitch, we offer unique career opportunities for individuals capable of playing key roles and adding value in an innovative and fun environment.

We are recruiting to fill the position below:

Job Title: Procurement Supervisor

Location: Lagos, Nigeria
Job Type: Permanent
Department: Group Finance & Supply Chain Management

Job Summary

To plan, source, enable, monitor, control, and report on all purchasing processes related to satisfying customer requisitions as approved by management.
The ordering and order fulfilment of supplies as so approved. Supplier relationship management, and supplier performance management as guided by the Head of Department.

Responsibilities
In addition to Supervising the Purchasing unit’s functions:

Assist the HOD in the role of sourcing & acquisition at the best price & quality of suppliers, and of materials and services needed by customers
Analyze procurement requirements and select the most appropriate methods based on the interpretation and assessment according to Management approved policies and practices, and experience
Draft in conjunction with Legal and users - supplier contracts
Monitor and review progress of such contractual agreements and consult with vendors and/or user departments to implement corrective action when required
Analyze, negotiate and prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the company
Periodic contract review of partner suppliers
Support contract negotiations and reviews
Strive to achieve ‘Perfect Order Fulfilment’ wherever possible
Achieve cost savings targets as set by Management and the business
Processing of all Purchase requisitions, ensuring that all details required for a PO are correctly captured
Order Management- Receiving quotes, raising purchase orders, tracking vendor payments and delivery of goods ordered
Support internal customers (Backbone, Business and Sales) on all procurement matters as well as on related processes and terms (eg Requisitioning, Requests for Proposals (RFP), Requests for Quotations (RFQ))
Generation of Purchase Orders according to agreed terms and conditions on MS Dynamics AX
Ensure suppliers send proper Invoices on all Purchase Orders from across the organization
Process daily Petty Cash expenses with proper approvals
Create and maintain procurement records, including electronic records in the company’s Enterprise Resource Planning (ERP) system as well as on the file server; ensuring accuracy and integrity of data
Periodic Market Price Survey
Periodically request and review price of items in the market compared to that of registered suppliers to continually ascertain best prices
Periodic research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality based on the annual/quarterly purchasing plan
To identify better supplier sources
Conduct quality checks in conjunction with user(s) of goods received to determine fitness for purpose and compliance to terms stated on the PO
Arrange for samples, testing and evaluation of new products and ensuring HODs’ awareness of product lines of new and existing suppliers
Assist HOD in liaising between suppliers, OEMs and relevant internal departments to facilitate, a quick, responsive and satisfactory procurement process
Conduct Vendor prequalification, registration, due diligence and on-boarding
Continuously evaluate and assess supplier performance reports consistent with agreed to requirements to insure consistency with quality, service and delivery targets; and communicate feedback from the process to respective vendors, Also implement recommendations from the process
Supplier categorization and supplier category management
Assist in the achievement of other objectives of the Department and Interswitch Group
Assists HOD in demand planning and the balance of demand with supply through proper items requirements planning and the application of procurement best practices
Sales support eg pricing, and completion of bids to be submitted- RFQ and RFP processes support
Project procurement support
Supplier relationship management, performance management and reporting

Others:

Provide price updates to other departments to enable them do proper costing and planning
Advice on developments in operations and projects in Interswitch that can necessitate procurement policy changes
Assist the HOD in communicating best practice to divisions and departments to achieve most effective internal and external purchasing results/processes Communicate Interswitch’s policies and preferences to suppliers and customers to help them become better partners in the successful accomplishment of shared objectives
Periodic reporting on purchasing activities, identifying opportunities for the business
Capture VOC through periodic customer surveys, analyse and report to HOD

Requirements

Educational Qualification: B.Sc, BA in Accounting, Science, Engineering, or Social Science
Professional Qualification: APICS (American Production and Inventory Control Society), CIPS (Chartered Institute of Purchasing & Supply); Project Management

Experience: