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Secretary at African Union


The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

 

 

Job Title: Secretary

Requisition ID: 1517
Location: Addis Ababa, Ethiopia
Reports to: Director, HRM
Directorate/Department: Human Resources Management
Job Grade: GSA4
Number of Positions: 3
Contract Type: Regular

Purpose of Job

  • To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

  • Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
  • Liaises effectively with internal and external stakeholders.
  • Keeps diary of Director and informs him/her accordingly and timeously 
  • Receives and maintains proper correspondence at the Directorate
  • Prompts action on correspondence and other routine matters 
  • Maintains good computer file naming procedures.
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  • Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
  • Contributes to the creation, improvement and maintenance of record and retrieval systems
  • Draft initial requests on provision and maintenance of office facilities and materials.
  • Prepares documents for meetings 

Specific Responsibilities

  • Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors
  • Keeps an up to date diary of appointments for supervisors and other senior staff of the division
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action
  • Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
  • Performs reception services where required
  • Drafts responses to routine correspondences for the signature of the supervisors
  • Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures
  • Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents
  • Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners
  • Performs any other relevant duty/responsibility assigned.

Academic Requirements and Relevant Experience

  • Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public Sector or international organization
  • A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public Sector or international organization;
  • Typing Speed: 50 words per minutes.

Required Skills:

  • Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
  • Communication ability both orally and in writing
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage
  • Planning and organizational skills 
  • Interpersonal skills

Leadership Competencies:

  • Developing others.
  • Flexibility
  • Risk Awareness and Compliance.

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly.

Functional Competencies:

  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
  • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 12,834.00  (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$  16,813.44   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  2nd January, 2023.

Note

  • Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
  • Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 
  • The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply


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