Admin Assistant at Care Best Initiative (CBI)

Care Best Initiative (CBI) is a government-registered and recognized Woman-Led and Youth-driven National Non-Governmental Organization (NNGO) founded in 2019. Our mission is to save lives, alleviate the suffering of most vulnerable children, adolescents (lower and older), young people, women, and People with Disabilities (PWD); to maintain human dignity during and in the aftermath of man-made crises and natural disasters, among those affected by them; as well as to prevent and strengthen preparedness for the occurrence of such situation, and to promote their rights in the society. We have implemented various donor and self-funded projects/activities in several areas of humanitarian needs among Internally Displaced Persons (IDPs), returnees, and host communities. We are actively present in Northeast (Borno, Adamawa, Yobe, and Bauchi States) and Northwest (Zamfara, Sokoto, and Kebbi states) Nigeria. CBI employs a multi-sectorial stakeholder-engagement and community-inclusion approach to the implementation of all her programs and activities and is well experienced in advocacy, influencing awareness creation, and behavioural change programming. Our thematic areas of operations cut across sectors like Health (FP, SRH, HIV/AIDS & RI), Education, Nutrition (CMAM, MIYCN), Protection (GBV, Child Protection, GE&I), Water, Sanitation and Hygiene, Food Security & Livelihood (FSL) among others with the objectives to improve access to basic and reproductive health services, and support distressed families.

We are recruiting to fill the position below:

Job Title: Admin Assistant

Location: Gusau, Zamfara
Job type: Contractual – Six (6) months
Region: Northwest, Nigeria
Department: Admin and Logistics
Reports to: Program Officer
Responsible for: Administrative duties

Job Purpose

• The Admin Assistant (AA) will responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications in the implementation of the ‘Gender-based violence’ project in Gusau of Zamfara State.
• This position is central to the designing, planning, implementation, and overseeing of all Administrative related functions in CBI Zamfara State operations.
• The AA will assist the program officer who will be responsible for building capacities of key community own resource persons to facilitate and implement protection activities in the community and institutions (schools and reception centers) to improve Gender-based best practices. Furthermore, He/she will assist the PC regarding regular updates and the progress of the project administrative requirements.
• Through the strategic implementation of this project, he/she will directly work to contribute to the execution of CBI’s overall mission and strategic plan goals for 2023

Job Description / Principal Accountabilities
Project Implementation, Monitoring, and Evaluation

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Maintain polite and professional communication via phone, e-mail, and mail.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• University Degree in a relevant field (Social Sciences, Development Studies, Public Health). Masters will be an added advantage
• Minimum of 2 years working experience, ideally in an INGO or well-acknowledged NGO, having experience working with government partners and project fund/grant management.
• Experience in all aspects of project management, possession of an Admin Certification will be an added advantage.

Skills (Special Training or Competence):

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report-writing skills
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability.
• Strong community engagement and facilitation skills
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trips within the PCO working area.
• Ability to work independently and as a part of the team, as the situation dictates.
• Proactive and ready to take initiative.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter as a single PDF document to: [email protected]  using "Admin Assistant Zamfara 2023" as the subject of the email.
Or
Click here to apply

Application Deadline  26 April, 2023

Note

• Only applications submitted online will be reviewed
• Only one application email should be submitted as multiple submissions will be tantamount to automatic disqualification
• However, applications submitted before this date will be reviewed on a rolling basis
• By submitting your Application for this position you agreed to CBI ZERO Tolerance to:
  • Fraud
  • Sexual Harassment, Exploitation, Abuse, and Child Abuse
• Our employees enjoy a work culture that promotes diversity and inclusion.
• Care Best Initiative (CBI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics.
• Qualified women are strongly encouraged to apply