Administrative Assistant at Jolly Energy Fleet Limited

⏲ Jun 1, 2024, 7:13 AM
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Jolly Energy Fleet Limited - Established in 2009 as an engineering and trading firm, Jolly Energy Fleet’s sole aim is in ensuring our esteem clients get their desired output, with respect to our range of specialty in providing International Oil Company (IOCs) and National Oil Company (NOCs) support services like personnel onboarding, facility management, building construction, fabrication, camp installation, logistics, marine services, civil security, as well as procurement and commissioning of specialized projects. Over time, our organization continue to remain resilient, nevertheless, we have included in our range of services, sales, distribution, and supply of petroleum products e.g., lubricants, domestic and industrial gas of different types, AGO, DPK and petrol to mention but a few for business to business (B2B) and business to customers (B2C) with outlets spread across Delta State and environs. Our success is strongly based on partnerships, local and international. This flexibility allows us to service a wide variety of customers.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Delta
Employment Type: Full Time

Job Summary

As an Administrative Assistant at Jolly Energy Fleet Limited, you will play a crucial role in supporting the administrative functions of the company.
You will be responsible for providingadministrative and clerical support to ensure efficient operations and smooth workflow within the organization.

Responsibilities

Perform general administrative duties, including data entry, filing, photocopying, and scanning documents.
Assist in managing and organizing company records, files, and documents.
Answer and direct phone calls and take messages as required.
Schedule and coordinate appointments, meetings, and travel arrangements for management
and members of staff.
Maintain confidentiality of sensitive information and documents.
Assist in the coordination of internal and external communication, such as email newsletters
and company announcements.
Provide support to other departments as needed.
Prepare and distribute correspondence, memos, and reports.
Assist in the preparation of presentations, meeting agendas, and other documents.
Monitor and maintain office supplies inventory and place orders when necessary.
Assist in the coordination of office events and meetings, including booking venues and arranging
catering.
Handle incoming and outgoing mail and packages.

Requirements

Bachelor's Degree in Business Administration, Computer Science or a related field
Additional certification in office management is a plus.
Proven experience as an administrative assistant or in a similar role.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills and ability to work well in a team.
Proactive and self-motivated with a positive attitude.
Proficient in the use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to multitask and prioritize tasks effectively.