Administrative Assistant Job at Amana Consortium

Amana Consortium is currently recruiting suitably qualified candidates for the position below:     Job Title: Administrative Assistant Location: Lagos Job Description Include:

• Maintaining files and records so they remain updated and easily accessible
• Sorting and distributing incoming mail and prepare outgoing mail
• Answering the phone to take messages or redirecting calls to appropriate colleagues

• We are looking for a competent Administrative Assistant to perform various administrative and clerical tasks to support our office. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
• An effective Administrative Assistant has the ability to work diligently to help maintain smooth office operations.
• You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.

• Take minutes of meetings and dictations
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Compile financial records
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Perform other office duties as assigned

• Very good knowledge of MS Office
• Excellent communication skills
• Very good organizational and multi-tasking abilities
• Minimum of OND
• Proven experience as an Administrative Assistant or other clerical position
• Familiarity with office procedures and basic accounting principles
• Working knowledge of office devices and processes
• A fast typist with knowledge in taking dictations