Jobs

Administrative Manager at CrowdForce

CrowdForce is building Africa’s Largest offline distribution network. We enable businesses, FMCGs, Government and NGOs collect reliable market data through extensive agent network.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Abuja
Employment Type: Full Time

About Role

This role is required to ensure that all administration and facility management systems efficiently drive the company to meet its stated goals.
This role ensures that the enabling environment is created for employees of Crowd Force to thrive. You will also support Crowd Force’s Finance and Accounting functions.

Principal Duties / Tasks and Responsibilities
Office Administration, Documentation, Logistics and Facility Management:

Ensure travel arrangements, accommodation, airport pick up and other essential duties are done and as when required.
Ensuring that facility meets good health and security standards
Oversees the coordination of building space allocation and layout, communication services, and facility expansion.
Plan budgets and schedule facility modifications, including cost estimates.
Manage preventive maintenance of facility equipment and office equipment like air conditioners, printers and vehicles.
Filing Administrative and Companywide documents.
Drive all aspects of Crowd Force’s facility management systems inclusive of backup and real time power provision.
Ensure efficient and effective office & staff equipment maintenance systems, signage and landscape management.
Coordinate the disposal of all Crowd Force’s assets.
Plan and oversee renovation and remodeling activities in Crowd Force offices.
Coordinate cleaning, catering and parking services.
Organizing security and general administrative services.

Procurement:

Saving costs by procuring goods and services at the best price and quality.
Responsible for the timely procurement and storage of office supplies and stationary.
Cut waste and unnecessary costs in company purchases.
Serve as custodian and administrator of petty cash.
Determine if inventory quantities are sufficient for the office needs and order more when necessary.
Receive purchase requests from various departments within the company and get price quotes from suppliers/vendors.
Vendor management: which shall include vendor sourcing, vendor processing, vendor profiling, vendor engagement and vendor retainment.
Manage an inventory of items in your custody.

Account Functions:

Oversees payment of vendors and other transactions as required.
Monitors and manages cash advance retirements by Crowd Force staff.
Manage Petty Cash administration.

Education / Certifications / Experience

Minimum of a Bachelor’s Degree in Arts / Humanities, Secretarial Studies or Social Sciences
Admin Budgeting and Cost Management.
Strong use of Microsoft Office Suite (Microsoft, Word, Excel and PowerPoint).
Previous experience in an admin related role
Minimum of 2 years of working experience in a similar position
Good problem solving skills
Strong use of Microsoft Office Suite (Microsoft, Word, Excel and PowerPoint)
General Administration and Facility Management Experience
Data and Information Management.