Administrative Officer at Lotus Capital Limited

Lotus Capital Limited is a full-service ethical investment management company specializing in Asset Management, Private Wealth Management, and Financial Advisory services. Lotus Capital is a pioneer in non-interest finance in Nigeria and duly registered with the Securities & Exchange Commission (SEC) as Fund Managers. Over the last 16 years, we have consistently contributed towards the growth of non-interest finance in the Nigerian capital market, and also manage 3 mutual funds listed on the Nigerian Stock Exchange.

We are recruiting to fill the position below:

Job Title: Administrative Officer
Location: Ikoyi, Lagos
Employment Type: Full-time
Reporting to: Head of HR and Corporate Services
Responsible for: General Office Administrative duties for Lotus Headquarters and branches


  • Office Management: Oversee and coordinate various administrative tasks and activities within an office environment to ensure smooth and efficient day-to-day operations.
  • Facilities Management: Supervise and maintain office facilities, including workspace layout, office supplies, and equipment. Ensuring a clean, safe, and comfortable working environment. Supervise the facility management vendor to ensure efficient service optimization.
  • Record Keeping and Documentation: Maintain accurate and up-to-date records, databases, and filing systems. Managing document storage, retrieval, and disposal processes.
  • Budget Management: Assisting in monitoring and managing the office budget.
  • Coordinate with finance to track expenses and ensure financial compliance.
  • Administrative Policy Implementation: Enforce all administrative policies, procedures, and implement and communicate changes in policies.
  • Event Planning: Provide administrative support for company events, meetings, and conferences.
  • Problem Solving: Address issues and challenges that arise within the office environment.
  • Procurement Management: Acquire goods, services, or works from external sources to fulfill Lotus Capital's through the identification of the need for a product or service to the final delivery and payment. i.e. office supplies management, vendor management, stocktaking, and inventory management, etc.
  • Fleet Management: Supervise and coordinate Lotus Capital's vehicle fleet to ensure efficiency, compliance, and cost-effectiveness. This encompasses a range of tasks and responsibilities related to the acquisition, operation, maintenance, and disposal of vehicles within the fleet.
  • Logistics Management: Plan, implement, and control the efficient movement and storage of items from the point of origin to the point of use for Lotus Capital Limited. It encompasses a range of activities aimed at optimizing the logistics chain and ensuring that items are delivered in a timely and cost-effective manner.
  • Administrative Support: Provide administrative assistance to various departments, including delivering items and correspondence to all branches as requested.
  • Communication and Coordination: Manage all CUG lines and Facilitate communication within the office intercom and between all CUG lines.
  • Ancillary Staff Management: Manage the activities of the cleaners, dispatch riders, drivers, tea girl, and security guard, ensuring their optimal performances.
  • Payment Processing: Ensure all administrative invoices are approved and processed for payments on the ERP provided.
  • And other tasks assigned


  • Proven experience as an Administrative Officer, Administrator, or similar role.
  • Bachelor's degree in Business Administration or a related field.
  • At least 5 years of experience in administrative roles.
  • Attention to detail and problem-solving skills.
  • Knowledge of office management systems and procedures.
  • A male candidate would be preferred for gender balance in the workplace.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.

Competencies and Skil:

  • Organizational Skills
  • Attention to Detail
  • Communication Skills
  • Adaptability
  • Customer Service Orientation
  • Administrative Support Skills
  • Resourcefulness
  • Leadership Potential
  • Interpersonal Skills
  • Problem-Solving Abilities
  • Technological Proficiency
  • Confidentiality

Job Dimensions:

  • Vendor Management
  • Logistics Management
  • Office Supplies Management
  • Ancillary Staff Management
  • Fleet Management
  • Procurement Management
  • Proper and correct posting of transactions, retirement, and payment follow-ups

Key Interfaces:

  • All Units
  • All HODs
  • Facility Management Company
  • All Service Centres
  • All Lotus Branch Offices
  • All Ancillary Staff

Key Performance Goals / Targets:

  • Honesty and Integrity
  • Efficient Resource Management
  • Accuracy and Quality of Work
  • Timely Completion of Administrative Tasks
  • Professional Development and Training
  • Customer Service and Stakeholder Satisfaction
  • Adherence to Policies and Procedures
  • Communication and Correspondence Handling


How to Apply
Interested and qualified candidates should send their CV to: [email protected] using "Administrative Officer" as the subject of the mail

Application Deadline  31st June, 2024.