Career Opportunities at Oxfam Nigeria, February 2017

Oxfam is a confederation of 17 Affiliates committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian programming to save lives, Advancing Gender Justice and Good governance, adopting a right based approach. Oxfam in Nigeria with funding support from Global Affairs Canada (GAC) is implementing a five year Livelihoods and Nutrition Empowerment (LINE) project in Bauchi State. The project is aimed at improving the livelihoods for 10,000 poor and vulnerable households through increased farm productivity, enhanced market access, better nutrition and a more enabling environment for business development in 6 LGAs in Bauchi State. Oxfam is recruiting to fill the job positions below for the Line Project: Job Title: HR/Admin Assistant Location: Bauchi Job Purpose

• To provide effective and efficient Human Resources (BR) and administration services to help smooth program delivery, ensure that Oxfam meets its business objectives and mainstreams its core organizational values through the effective administration service, to manage recruitment, HR policies and procedures, keep up to date and accurate HR filing systems and support in all HR and administrative issues.

• Ensure compliance with all Oxfam HR policies and procedures
• Ensure effective performance management of all staff on the LINE project.
• Maintain a capacity planner, and alert line managers of upcoming staff renewal dates.
• Support with training and capacity building of staff where relevant.
• Maintain HR files on all staff in Bauchi , including performance appraisals and leave records etc
• Supervise administrative staff and ensure that all staff reporting to post holder have work plans, performance objectives and deliver to agreed set standards.
• Ensure the project Office is managed proactively and properly.
• Oversee the use of stationery and establish systems to combat wastage and abuse.
• Ensure adequate availability and timely replenishment of office supplies.
• Provide monthly admin and forecast reports for management information system, and for input into budget and audit processes.
• Any other duties as delegated.

• Bachelor degree in Business Administration, Public Administration, or any relevant equivalent degree.
• Three (3) years of relevant professional and progressive experience in human resources and administration.
• Previous experience working in an INGO or within a structured organization.
• Excellent organizing capabilities especially in relation to HR/Admin filling! record keeping systems and procedures.
• Ability to maintain individual and organizational confidentiality at all times.

• To implement and monitor all financial aspects of the project, including the management of financial rise, ensure that financial procedures are adhered to and non compliance challenged, to provide financial information monitoring to project staff and partners.
• To work closely with the Country Finance Teams to provide quality financial information, process payments and maintain comprehensive accounting records.

• Ensure supporting documentation for payments is complete and correct (e.g. authorised and coded by budget holder) in accordance with Oxfam’s financial procedures.
• Prepare payments for authorisation by account signatories (including payroll). Ensure relevant statutory deductions are made, and transactions recorded accurately on Pastel
• Handling (finance related) queries regarding Donors.
• Interpretation of financial information, advice to Project Manager, and Finance Administrator.
• Analysing reporta for project staff and providing guidance. Influences staff to adopt Oxfam’s financial procedures.
• Provide adequate support to partners in financial management and ensure application of appropriate standards for financial accountability.

• Bachelors Degree in Accounting, Finance, Business Administration or any relevant equivalent degree.
• ICAN orACCA qualification will be an added advantage.
• 3 -5 years of progressively responsible and directly relevant professional experience, such as finance, accounting, grants management - ideally with at least 2 years with an International NGO.
• Ability to understand and implement the government tax &VAT laws.
• Proven knowledge of computerised systems and demonstrable experience of working with computerized accounting packages and spreadsheets.

• To provide timely and effective Information Communications Technology Services to the project Team.
• The job holder will provide support to all staff; including acquisition, management and the use of IT & IS tools to increase efficiency and effectiveness.

• Provide first line software support to staff, including troubleshooting all software problems.
• Install new PC and other hardware equipment according to Oxfam standards.
• Maintains the local area network and the NT server. Ensure the reliability of the local e-mail and Internet systems in Bauchi office.
• Provides training to all staff and Induct new staff on Oxfams computer systems.
• Provides first level hardware maintenance & upgrades.
• Carries out hands-on routine maintenance and servicing of computers.
• Any other duties as delegated.

• First degree or equivalent in Computer Science, Information Systems, Telecommunications or related field.
• 3-4 years troubleshooting, database design, information management experience. Knowledge of Microsoft Access and SharePoint is required.
• Certification in Microsoft Certified Systems Engineer (MCSE) will be an added advantage.

• Ensure that the security strategy for the LINE Project is developed, implemented, monitored and reviewed; consistent with Oxfam policies, standards and requirements.

• Ongoing analysis of the context and developments in relation to the security situation.
• Develop and maintain up-to-date context analysis and risk assessment.
• Develop and maintain incident reporting system.
• Maintain close contacts with all relevant stakeholders to develop a network and build relationships with key actors to ensure gathering of reliable security information.
• Provide crisis management support to the Project Manager for incident response, reporting and analysis.
• Ensure that all staff and visitors receive appropriate security briefing.
• Any other duties as delegated.

• A Bachelor's degree in Security Management, Sociology, Criminology, International Relations, or related discipline.
• Considerable practical experience in conducting security assessments, planning and implementation of procedures in the context of UN or INGO.

• Applications sent in the required format will be considered and only short listed candidates will be contacted.
• For enquiries contact Stella Yani at: [email protected]