Central Finance Officer at the National AIDS, Viral Hepatitis and STIs Control Programme (Federal Ministry of Health)

⏲ Dec 1, 2023, 10:23 PM
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The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health, in the Nigeria Federal Ministry of Health (FMH).

The concept of NASCP and its mandate is to coordinate the formulation and effective implementation of the Nigeria government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons already infected and affected by the virus in the country.

We are recruiting to fill the position below:

Job Title: Central Finance Officer

Location: Abuja

Background

The Central Finance position is responsible for assisting the Finance Specialist with safeguarding the assets (financial and physical) of NASCP and ultimately the Global Fund or other donor against fraud, loss or misuse. S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NASCP policy, and any cost principles imposed by the donor agency.

Responsibilities:

Prepare payment vouchers
Properly code all transactions
Control and enter all expenses from the petty cash
Process payments of expenses, including per diem and transport to participants during activities in the field
Prepare and control advances.
Assure balances of unused portions of advances are deposited into the NASCP account
Prepare deposit slips for cash to be deposited into the bank account
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into Quickbooks/ Navision accounting software
Maintain accounting files
Follow up on outstanding advances from the zones and assure timely reconciliation
Control consumption of project (petrol, electricity, water, telephone)
Participate in the improvement of the accounting system and the system of internal control
Create all financial reports as requested by supervisor
Ensure that payments are processed accurately, timely, and safely (to minimize NASCP’s risk exposure).
Ensure that entries are entered into financial system accurately and timely.
Ensure that month and year-end accounting activities are done accurately and in compliance with NASCP policies and procedures.
Process travel advances to staff, assuring proper documentation and timely clearing of all advances.
Estimate upcoming cash needs and accrue expenditures as appropriate.
Create weekly and monthly specialized reports for the Finance Specialist to review and submit to PMU lead
Preparation and filing of forms for payments of taxes and social security
Ensure that all costs have adequate prior authorization and approval.
Ensure audit compliance utilizing principles of audit and performance.
Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.

Academic Qualification

First degree in Accounting, Banking and Finance
ICAN/ACCA/ANAN certification will be an added advantage

Experience

A minimum of five (5) years’ experience in grant management of donor funds.
Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems.
Strong interpersonal skills and the ability to communicate and work well with diverse people.
Excellent English writing skills.
Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.
Experience in working with QBs and Navision accounting software is an added advantage.
Previous experience in grant management of donor funds

Deliverables:

Coordinate the six zonal finance officers in carrying out the following deliverables: