Document Control Clerk at Hobark International Limited

⏲ Oct 19, 2022, 3:57 PM
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Hobark International Limited (HIL) is the parent company of the Hobark group operating in the oil and gas industry. The company was incorporated in 1998, starting as a staffing agency based in Port Harcourt. Currently we have offices in 4 countries with our head office in Lagos.

We are recruiting to fill the position below:

Job Title: Document Control Clerk

Location: Lagos
Job Type: Contract

Position Details

Implement and maintain document control processes and procedures
Maintain the Document Management System
Manage all flows of documents either in electronic form or on paper
Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving). Maintain and manage electronic and hard copy documents as required
Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close‐out of Project activity to ensure consistency in document control as required
Monitor technical documents review and approval in accordance with agreed schedule. Monitoring of documentation progress in cooperation with the project planner
Ensuring the use of standardised forms and templates. Set‐up Projects folders and facilitate Project communication process.
Process incoming documentation (registration in the EDMS, internal distribution, archiving). Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
Ensure control and coordination of projects documentation and data. Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality