Executive Assistant at Flytime Promotions Limited

Flytime Promotions Limited - In 2004, a new kind of company was started - one that would redefine the role of entertainment and public relations. Years later, we continue to push the boundaries of what entertainment, branding, and PR can do. Grounded by our core values and strengthened by our independence, we help clients communicate, engage, and build relationships with their stakeholders. Flytime Promotions has developed and evolved to provide our clients with the most modern solutions for their event’s needs.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

The Role

• We are seeking an Executive Assistant to provide administrative and high-level strategic support to the COO.
• This role involves meticulous schedule management, effective communication coordination, and proactive administrative assistance.
• You will play a crucial role in facilitating seamless communication within the organization, managing confidential information, and supporting the COO in various projects and initiatives. executive scheduling + strategy

What You'll Be Doing
Schedule & Project Management:

• Coordinate and manage the COO's calendar, ensuring efficient use of time
• Schedule appointments, meetings, and events, considering both internal and external commitments
• Collaborate with other departments to facilitate smooth communication and coordination (including adequate follow-up)
• Ensure project timelines are met and assist in tracking project milestones

Communication Coordination:

• Act as a primary point of contact between the COO and internal/external stakeholders
• Prepare and edit correspondence, reports, and presentations for the COO
• Organize and maintain documents, files, and records related to the COO's activities
• Handle incoming calls, emails, and messages on behalf of the COO, ensuring timely responses

Task Prioritization:

• Prioritize tasks and deadlines to support the COO in meeting business objectives
• Proactively identify areas for increased efficiency in daily operations

Public Speaking Opportunities:

• Identify and vet speaking invitations
• Ensures presentation decks and scripts are ready on time
• Work with Comms/PR, Content team to align messaging and post-amplification of message
• Coordinate with event organizers; managing the schedule, travel, tech checks, call times
• Gather briefing documents (attendees, agenda, talking points, etc.)

Confidential Information Handling:

• Manage confidential information with discretion and integrity
• Handle sensitive documents and communications securely and confidentially
• Any other duties as assigned

Requirements
What You Bring to the Stage:

• Bachelor’s Degree in Business Administration or related field
• At least 3 years proven experience as an executive assistant or similar role
• Exceptional leadership and team management skills
• Exceptional organizational abilities including multitasking and time management
• Excellent interpersonal and communication skills for client-facing interactions
• Creative mindset with attention to detail
• Strong written and verbal communication skills
• Proficiency in MS Office suite, Google Suites and other relevant tools
• Flexibility to work evenings, weekends, or travel when needed

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email