Jobs

Finance and Administrative Officer at Helen Keller International

Helen Keller International (HKI), established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Finance and Administrative Officer

Locations: Akwa Ibom, Ebonyi, Kebbi & Sokoto
Employment Type: Full-time

Scope of the Position

The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports.
The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
He/ she also manages the budget for the state field office/project, implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Specific Responsibilities

The Finance and Admin Officer will oversee the operations and finances of the state office.
Review activity requests and prepare bank vouchers for payments
Track cash flow and compile retirement receipts and review
Manages petty cash reconciliation
Preparation of office running budget
Assist technical staff to develop and manage monthly and quarterly activity budgets.
Implement financial and internal control policies and procedures
Process supplier invoices
Maintain financial files and records
Maintain the assets register
Submit staff time sheets for payroll processing.
Check matching expenses for compliance with donor regulations.
Assist with month end reporting package
Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.

Education & Experience

University Degree in Business Management or Accounting. Postgraduate Degree in related field and possession of professional qualification such as ACA or ACCA is an added advantage.
Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred.

Knowledge and Skills:

Strong numeric skills and attention to detail and quality
Minimum 4 years’ experience
Experience with USAID funded project is preferred but other donor funded project will be considered
Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
Advanced written and verbal proficiency in English including business terminology.
Proficiency in Microsoft Office Programs, especially Excel spreadsheets
Demonstrate good judgment and sound financial “common sense”
Ability to create and monitor budgets

Competencies:

Good communication and interpersonal skills
Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
Commitment to accuracy and attention to detail
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines.
Excellent communication, interpersonal and organizational skills
Ability to work in a team-oriented environment while maintaining an individual workload
Logical and flexible approach to solving problems, especially when working under pressure
Monitoring/assessing performance to make improvements or take corrective action.
Excellent interpersonal skills and ability to relate to people at all levels internally and externally
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Good standard of IT including experience of using MS Office