Jobs

Logistics Associate at Helen Keller International

Helen Keller International (HKI), established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Logistics Associate

Locations: Akwa Ibom, Ebonyi, Kebbi & Sokoto
Employment Type: Full-time

Overall Responsibilities

Under the supervision of the Finance and Admin Officer/HR/Ops Mgr, the Logistics Associate will support the proper management of health supplies, ensuring timely delivery of sufficient quantities of health commodities to state, LGA, Ward and facility levels.
He/she works closely with the finance team, Procurement team and Operations to make logistical arrangements, manages state office assets, coordinate the arrangement of materials and equipment to ensure smooth operations of the State office.

Specific Responsibilities

Arrange for hotel reservations
Arrange office travels in collaboration with Finance Team
Provides support to Technical / Program staff in executing programs
Properly code and label all office furniture, equipment and non-consumable inventory
Keep track of location of all equipment and furniture by projects, including transfers between offices/staff by updating the Asset Panda using the asset transfer form.
Keep all relevant information including, which project the property belongs, price, make, model, location, user, condition, etc.
Maintains office supplies inventory logbook/card
Official physical inventory count
Maintain generator logbook
Ensure the proper filing of procurement Purchase Requisition Form (PRF)
Maintain vehicle maintenance log, Log book control and filing
Office Maintenance follow up
Purchase of office and program consumables in collaboration with the Procurement team
Prepares/Signs Good Received Note (GRN)
Receives and Issues inventory/materials
Preparation & submission of monthly fuel consumption reports.
Receives and sends out mails and correspondences
Maintain Helen Keller State assets register/Asset Panda
Arrange spaces for new employees making sure of availability of desks, chairs etc. i.e. ready for them to use on the start day.
Coordinate the approved budget for activities making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
Assist in organizing for the dispatch of goods and equipment whenever required
Carry out additional tasks, as requested.

Qualifications

University Degree in Business Management or Accounting. A postgraduate degree in a related field preferred.
Strong numeric skills and attention to detail and quality
Minimum of 1-year experience in a similar position
Excellent communication, interpersonal and organizational skills
Ability to work in a team-oriented environment while maintaining an individual workload
Logical and flexible approach to solving problems, especially when working under pressure
Monitoring/assessing performance to make improvements or take corrective action.
Ability to work independently and take initiative
Experience with GiveWell / USAID / DFID or other donor funded project
Advanced written and verbal proficiency in English including business terminology.