Office Administrator Job Vacancy at West-Bay

West-Bay is specialist in brand building and event development; while our services cover consultancy, sales & staging of branding concepts, freelance research, and many more; and our connection is wide and unbeatable. We are recruiting to fill the position below:     Job Title: Office Administrator Location: Oyo Job Description Our corporate branding firm requires the services of a young and dynamic hardworking lady to take the role of the office administration job with immediate effect. Applicants for this jobs must be able to do the following tasks:

• Supervises all administrative personnel
• Respond to telephone, email, walk-in and website contact form inquiries from existing community members, prospective residents, management, vendors and other constituents
• Purchase and sends order for clients as required by office
• Handle minor financial transactions for the office, such as collecting payments and deposits, issuing receipts and purchasing needed supplies
• Maintain resident and other office files while practicing company-wide file retention policies
• Collect, process and distribute incoming mail as well as compose and send correspondence for other office staff
• Handle client complaints, maintenance requests and other concerns according to company procedures
• Assist management and other staff to ensure compliance with applicable federal, state and local laws
• Maintain clean environment by cleaning office and equipment properly.
• Assists office staff in maintaining files and databases
• Prepares reports, presentations, memorandums, proposals and correspondence
• Assigns jobs and duties to office staff as needed
• Monitors office operations
• Schedules appointments and meetings for executives and upper level staff
• Serves as the go-to for office inquiries and conflicts
• Manages staff schedules
• Tracks office supply inventory and approves supply orders
• Assists in the preparation of department budgets and expenses

• HND/ND/B.Sc
• Availability to work weekends
• Live and reside in Ibadan, preferable closer to Mokola.
• Fresh Graduate or prior experience in a business administration
• Ability to use a desktop computer and office suite software packages
• Strong time management and organizational skills