Office Manager at Global Windsor Group

Global Windsor Group, with the core of its activities in Nigeria, is a diversified organisation covering a range of markets including property, oil and gas and communications. These markets make up a significant cross section of both ECOWAS and the Nigerian economy. GWG is able to provide world-class products and services, having established strong relationships with some of the worlds leading multi-nationals. With a diverse operational platform we aim to further entrench ourselves as a pioneer within the Nigerian markets.

GWG was created to consolidate our various interests; based in Abuja, our headquarters are strategically located to support our operations throughout the country and the region. With a strong infrastructure in place, the thriving Nigerian capital offers a prime location for access to both the public and private sectors. Through our many years of activity in Nigeria we understand the inherent constraints as well as advantages of operating within a developing economy.

We are recruiting to fill the position below:

Job Title: Office Manager

Location: Abuja (FCT)
Employment Type: Full-time

Job Brief

• We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities

• Serve as the point person for office manager duties including:
• Ensure that all items are invoiced and paid on time,
• Manage contract and price negotiations with office vendors, service providers and office lease,
• Manage office G&A budget, ensure accurate and timely reporting,
• Provide general support to visitors,
• Assist in the onboarding process for new hires
• Address employee's queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
• Maintenance, Mailing, Supplies, Equipment, Bills, Errands Shopping.
• Schedule meetings and appointments,
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary,
• Organize office operations and procedures,
• Coordinate with IT department on all office equipment,
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences

What does an Office Manager do?

• Office Manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
• Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Requirements and Skills

• High School degree; additional qualification as an Office manager or related field will be a plus.
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with the ability to suggest improvements
• Previous experience as a Front Office Manager or Office Administrator would be an advantage.
• A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

Salary
N80,000 - N120,000 / Month.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] and copy: [email protected] using the Job Title as the subject of the email.

Application Deadline 31st January, 2024.