Jobs

Office Manager at Lumos Nigeria

Lumos offers clean and affordable solar home system to a market of 1.3 billion potential customers who live off the electricity grid and in poor electricity grid. Lumos enables people to replace hazardous and expensive kerosene generators and lanterns with modern solar electricity that can power lights, cellphones, fans, computers, TVs and other basic electronic devices (all at once, every day). By offering solar power as a service, Lumos offers homes and small businesses a simple and affordable way to pay for electricity in small instalments using their mobile phones and other payment channels.

We are recruiting to fill the position below:

Job Title: Office Manager
Location: Sanya, Lagos
Employment Type: Full-time

Description

We are looking to hire an Office Manager to be responsible for the general operation of our office.
You will also be required to provide support to the C-Suite

Job Responsibilities

Managing assigned projects, from start to completion within predefined timelines.
Preparation of proposals, reports, meeting agendas, meeting minutes and briefs including presentation of same when required.
Relationship management with employees and stakeholders.
Completes a broad variety of tasks including:
Organisation and coordination of meetings and high-profile engagements
Manage expatriate documentation, including expatriate quota renewal, monthly returns filing, etc.
Provide periodic activity reports (weekly, monthly, quarterly) on tasks and assignments.
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Ensure the smooth and adequate flow of information within the company
Assist in organizing other office activities (renovations, event planning etc.)
Support all administrative duties in the office and ensure that office is operating smoothly.
Assist in contract and price negotiations with office vendors, service providers and office lease.
Scheduling and managing an extremely active calendar of appointments
Preparing and managing sensitive correspondence
Arranging complex travel plans, itineraries, agendas etc.
Overall management of the Office for effectiveness
Organize and oversee office operations and procedures.
Assist in the planning of in-house or off-site activities.

Educational Qualifications & Functional / Technical Skills

First Degree in Business Administration or Management; a Master’s Degree is an added advantage
At least 5 years experience working as an office manager.
Solid problem solving and organizational skills with attention to detail
Excellent written and verbal communication skills
Strong people management and problem-solving skills
Proven multi-tasking skills and ability to handle multiple projects successfully
Strong and proven records of being assertive in challenging situations
Ability to work well under pressure to meet tight deadlines and deal with challenging work environments
Above average knowledge and experience of office management systems, procedures and IT literacy.
Proficient in Microsoft packages and use of social media
Always maintain a friendly professional tone
Experience in internal and external communication management Proven secretarial and administrative skills
Maturity and experience required in dealing with multiple stakeholders