Ongoing Recruitment at Jami Al Hakeem Foundation

Jami Al Hakeem Foundation is a nonprofit, non-governmental organization, registered with the Corporate Affairs Commission (CAC) in 2008. The foundation since its inception has extensive experience in coordinating programme interventions across communities and various target audience including youths, women, and girls, etc.

The organization has vast experience in coordination, management and administration of development programmes that bring together a range of stakeholders, including state and non-state actors. Jami Al Hakeem has also demonstrated experience in delivery of effective and sustainable programme aimed at addressing all forms of violence against women and girls (protection) in Nigeria; our programme areas also include: Livelihood and Food security, education, peace building, community security, social justice and sustainable development. Jami Al Hakeem Foundation works in 4 states- Borno, Adamawa, Yobe and Gombe states.

We are recruiting to fill the positions below:

Job Title: Project Officer

Location: Borno
Employment Type: Full-time
Reports to: Project Coordinator
Duration of Contract: 2 years
Employment Category: Regular
Job Category / Sector: Program Management

Job Summary

• The Project Officer will develop, operationalize and revise project work-plans to ensure project activities are carried out as and when scheduled
• Establish an effective information management system for the project
• Review, produce activity and periodic report; and establish improved mechanisms, guidelines and operating principles for project management.
• Project Officer (PO) will lead the project implementation and project team at the state level.

Duties / Responsibilities

• Develop, operationalize and revise project work-plans to ensure that activities are carried out as an when scheduled
• Establish an effective information management system
• Review and establish improved mechanisms, guidelines and operating principles for project management
• Produce activity and periodic reports
• Participate in and in some cases lead stakeholders interface activities such as sensitization visits, advocacy visits and monitoring activities
• Represent the organization at meetings with partners, government officials, coalition members and advocacy constituencies
• Plan, organize and coordinate project capacity building events
• Prepare the project management systems for portfolio reviews and evaluation
• Manages project budget and make appropriate recommendations for budget reviews and/or adjustments in accordance.
• Responsible for budget defense and takes responsibility for significant budget variances.
• Provide leadership, coordinate and implement all programmatic activities related to the projects
• Ensure to implement child safeguarding/protection policy and Code of Conduct of the organization.
• Carries out any other responsibilities as may be assigned by the Project Coordinator.

Technical Expertise, Skills, Knowledge and Competencies

• Bachelor's Degree or equivalent in Education,Social Science, Social Work, Psychology or related fields.
• Master’s Degree is an added advantage.
• Experience in developing, implementing and evaluating programs
• Demonstrated experience working in teams, as well as, working independently with minimum supervision
• Experience in program and financial management
• Proven ability to represent the organization in dealings with external stakeholders
• Experience in community mobilization
• Experience in the similar position in national or International organizations.
• Excellent organizational skills and an ability to work under pressure
• Excellent communication skills (written and spoken)
• Excellent writing ability, strong interpersonal, group facilitation and oral presentation skills
• Ability to work to deadlines and excellent attention to detail
• Demonstrated leadership and vision in managing staff
• A demonstrated commitment to high professional ethical standards and a commitment to diversity in the workplace
• Results oriented with a strong commitment to get the job done on time and with highest professional standards
• Good computer skills and proficient in Microsoft applications -excel, word, PowerPoint, etc.

Job Title: Monitoring and Evaluation Officer

Locations: Adamawa, Borno, Gombe and Yobe
Employment Type: Full-time
Reports to: Project Coordinator
Duration of Contract: 2 years
Category: Regular

Job Summary

• This position will support the overall data management system of the project at J-HF not limited to conducting data collection, entry, and cleaning, and providing technical support for research activities.
• The Monitoring and Evaluation (M&E) Officer is responsible for supporting data collection and the implementation/use of quality checklists at activity level.
• The position also serves as a supervisor for enumerators when needed.
• The incumbent will provide support in analysing raw data from assessments, quality checklists, reporting and providing direct support to the project coordinator.
• He will support the project coordinator in improving programming and organizational learning for the Area of intervention.

Duties / Responsibilities

• The incumbent will maintain regular communication with state-level/Hq-level partners and other stakeholders to offer data-required support.
• The Monitoring and Evaluation Officers will also enter and clean activity data, monitor paper flow of data collection forms and check for data accuracy.
• Perform data entry and cleaning, and assist in the management of quantitative data sets
• Support program monitoring and evaluation tasks, including the implementation of M&E systems (data collection, paper flow management, data management and results reporting)
• Participate in the training of staff/partners and consultants in M&E data collection and processing
• Actively contribute to and support project implementation activities
• Participate in the development of work plans and budget for project M&E activities
• Provide administrative support as needed
• Carry out other tasks as assigned to support J-HF projects

Technical Expertise, Skills, Knowledge and Competencies

• Bachelor's Degree or equivalent in Statistics, Social Science, Development Economics or a related discipline
• Master’s Degree is an added advantage.
• Minimum of three (3) years of experience within the development / humanitarian sector.
• Proven technical skills in monitoring and evaluation, experience with qualitative and quantitative data collection and analysis.
• Proven   abilities   in   developing   monitoring    plans,   data   collection,    information management, use of databases, and analysis and performance monitoring.
• Demonstrated ability to train and build the capacity of others.
• Comprehensive knowledge of humanitarian accountability principles and their translation into practice.
• Strong planning, organizational and interpersonal skills.
• Excellent analytical, presentation, and reporting skills.
• Experience with word processing, spreadsheet, and presentation software
• Working knowledge of data processing computer packages (e.g. EpiInfo, Epidata, STATA, SPSS, ODK, KOBO toolbox).

Job Title: Administrative and Logistics Officer

Location: Adamawa
Employment Type: Full-time
Reports to: Chairperson
Duration of Contract: 2 years
Employment Category: Regular
Job Category / Sector: Procurement / Storekeeping / Supply Chain

Job Summary

• The Administrative and Logistics Officer will be responsible for providing efficient support and ensure success of procurement and logistic activities, while providing efficient utilization of resources in accordance with applicable standards.
• The Administration and Logistics officer will be in-charge of implementation administrative and logistics activities, he/she will oversee keeping clear records for all administration and logistic operations, including filing and achieving logistics documentation.

Duties / Responsibilities
Admin Tasks:

• Prepare documentation, materials, refreshments for meetings and workshops/trainings were necessary.
• Handle travels arrangements for local and international guests including lodging, meal planning if required.
• Provide all administrative and logistical support to the team to ensure timely completion of activities as per the work plan.
• Make timely arrangement to maintain internet faults, office building, furniture, fittings and equipment in all the survey sites.
• Ensure all the survey sites offices are fully equipped with office consumables.
• Work closely with the Senior Administrative Office to maintain an inventory of the survey sites office assets.
• Maintain hard copy and electronic filing systems; to ensure integrity and continuity of data/information.

Procurement Tasks:

• Prepare purchase requisitions necessary for office or as requested by project staff.
• Request for bids and quotes from vendors.
• Inspect accurately and timely, goods, services and works procured in order to establish Client specification.
• Provides accurate information for inventory management.

Logistics Tasks:

• Assess and organize logistics in terms of transport requirements, receipt, handling, storage and distribution of supplies and establish proper warehousing and recording systems.
• Responsible for tracking, receiving, and stocking all items ordered.
• Ensure materials are appropriately stored.
• Program the final inventory of materials prior to distribution to the survey sites.
• Provide a list of all equipment stored and distributed to the survey sites.
• Manage and maintain inventory to operating levels to avoid unnecessary supply.
• Carry out annual property inventory and provide other report in his area of
• Performs other duties as assigned by the Chairperson.

Technical Expertise, Skills, Knowledge and Competencies

• Bachelor’s  Degree in Logistics, Business Administration, Supply Chain Management / Management Studies or any other related field.
• Previous survey based administrative and logistical support experience is an added advantage.
• Ability to respond effectively to time sensitive demands and inquiries.
• Must be able to plan, prioritize, and manage their own activities and office workflow even when working under tight deadlines.
• Must be willing and able to adapt to changing work requirements and priorities that may require overtime or extended hours.
• Proficiency in the use of computers (Microsoft word, excel, and power point
• Ability to speak Hausa and English presentation.)

Job Title: Project Coordinator

Location: Adamawa
Employment Type: Full-time
Reports to: Chairperson
Duration of Contract: 2 years
Employment Category: Regular
Job Category / Sector: Project management

Job Summary

• As a member of the Program Management Team, supports the Chairperson in providing oversight, coordination, monitoring and reporting of the project activities in the assigned location.
• The Project Coordinator will be responsible for supporting activities in the intervention towards delivery of support to provision of Health, WASH, Education, Protection and livelihood support services.
• She/He will be responsible for supporting the implementation of strategic, impactful, and high-quality programming.
• The Project Coordinator will report to J-HF Chairperson and work collaboratively with fellow program/technical staff
• She/he will work extensively with other sectors to ensure that all program activities are implemented successfully and timely.

Dimensions of the Role

• Communicates within J-HF and with partners and related government institutions.
• The post holder will support to coordinate all projects focusing on quality integrated program implementation.
• And also document lessons learnt and provide support where necessary required on J- HF’s emergency response.
• The post holder will also contribute towards the capacity building of J-HF implementing partners.

Accountabilities
In collaboration with the Chairperson and Specialists:

• To understand the project initiation documents and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the J-HF
• /partners/stakeholders to ensure the project(s) interventions are capable of meeting country strategic impact for both J-HF, direct and indirect beneficiaries.
• Establish solid working relationship with the project steering committee and manage communications and ensure stakeholders are aware of project activities, progress, exceptions, and are in a position to accept handover project physical outputs.
• Advise the beneficiaries on issues that may impact the achievement of their outcomes; which include issue of sustainability.
• Embed sustainability dimensions including social, gender and disability inclusion, environmental and economic aspects into project life cycle.
• Actively interact with other project staff and their officers to share case studies, lessons learned and best practice on the Knowledge System.
• Setting job description for new project(s) staff as well as setting new projects on organizational operating system.
• Perform the Team Manager role, unless appointed to another person(s).
• Support in designing appropriate program interventions based on the outcomes of assessments and the context.
• Ensure that issues of gender, disability inclusion, DRR, and conflict sensitivity are factored into the program design.
• Ensure J-HF guidelines and humanitarian response plan are considered and any departures documented.
• Provide regular updates to the Chairperson, and units on progress, priorities and constraints – verbally and in writing on an agreed frequency.
• Represent J-HF to clusters, governmental and non-governmental groups as needed and agreed with the Chairperson.
• Brief updates and reports on sectoral activities/strategies to donors and other stakeholders.
• Perform any other project related duties as specified by the Chairperson.

Technical Expertise, Skills, Knowledge and Competencies
Essential:

• Bachelor's Degree or equivalent in Social Science, Social Work, Psychology or related fields
• Minimum of 4 years experience working in emergency settings, project management and budget management
• Good knowledge and understanding of sphere and core humanitarian standards
• Experience with participatory approaches to emergency preparedness, crisis/emergency relief management, and other related area.
• Strong knowledge of core principles of children rights, participation, do no harm principles, as well as children in emergencies minimum standards
• Experience working with IDPs, refugees and other vulnerable populations.

Desirable:

• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
• Excellent interpersonal and problem-solving skills, creativity and flexibility
• Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
• Excellent written and spoken English with good command of Hausa language appropriately
• Excellent understanding of SAP application and program set-up.

Skills & Knowledge:

• Creates strong sense of purpose and commitment within own part of operations and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning.

Job Title: Accountant

Location: Adamawa
Employment Type: Full-time
Reports to: Chairperson
Duration of Contract: 2 years
Employment Category: Regular
Job Category / Sector: Accounting / Finance

Job Summary

• The accountant will assist in developing and managing the project’s financial systems.
• S/he will work under the supervision of the Chairperson and will support him in all matters related to financial management, financial reporting, subcontracting.
• S/he will also assist the Chairperson in ensuring sufficient funds are available for effective and efficient implementation of project activities and support programs.
• Specific areas of responsibility include financial report preparation, review and submission to headquarters and cash flow management.
• This position will be based in Adamawa State, limited travel may be required to programming locations in Yobe, Gombe and Borno State.

Duties / Responsibilities

• Preparing accurate and timely financial reports in line with J-HF financial regulations
• Providing and interpreting financial information from Microsoft Dynamics SL and other project source documents
• Ensuring that monthly projections are collated from various components for cash requests and burn rate
• Developing external relationships with appropriate contacts, e.g. bankers and statutory organizations such as the Inland Revenue, NSITF and pension officials.
• Provide mentoring and coaching to colleagues on policies, procedures, financial regulations etc.
• Keeping abreast of changes in financial regulations and legislations and communicating implications to management as needed
• Maintaining collaborative professional relationships with managerial staff and colleagues in other departments (particularly Grants and Procurement) to support activity clearance, implementation and overall program delivery
• Applying internationally accepted principles and procedures to analyze financial information
• Ensuring appropriate accounting control and procedures in all financial operations
• Monitoring of cash balances, prepare advance account reconciliations and bank reconciliations and respond to inquiries from HQ.
• Monitoring cash balances on dynamics and bank, ensuring that drawdowns from USD to Naira account are done timely as soon as a confirmed exchange rate is received from the bank
• Reviewing local expense reports to ensure accuracy and compliance with donor and J- HF’s financial practice before reimbursement
• Coordinating with program and administrative staff to ensure that transactions are properly planned, recorded and coded
• Prepare payroll, send pay slips and make all statutory deductions to the relevant authorities
• Coordinate with the bank for information regarding exchange rate, bank balances, wire transfer etc.
• Ensure staff have good understanding of policies and procedures and that knowledge is reflected in the day to day financial transactions – avail staff with all relevant policies and procedures, provide on job trainings, as necessary provide feedbacks on irregularities, etc.
• Initiate and implement a planning and reporting practices for staffs under Chairperson supervision.
• Support, as needed, in capacity building work of grantees.

Technical Expertise, Skills, Knowledge and Competencies

• Minimum of a Bachelor's Degree or its equivalent in Accounting or Finance
• 5 years of general experience with at least 3 years of experience in accounting and finance work is required.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Experience with computerized accounting systems is required.
• Strong analytical skills are required.
• Multi-tasking with positive attitude is required.
• Ability to establish and maintain effective, sustainable relationships with project staff and bank officials, as well as the development community is required.
• Prior experience with international organizations or international-funded projects is highly desirable.
• Experience working in a conflict environment is a plus.
• Fluency in oral and written English is required.
• Fluency in one or more of the local state languages in the Northeastern part of Nigeria is required.

Job Title: Education Officer

Locations: Adamawa, Borno, Gombe and Yobe
Employment Type: Full-time

Job Summary

• Implement Education activities according to Concept note, budgets, and work plans.
• Lead in organizing and facilitating training programs.
• Directly Implement the project with the project coordinator.
• Document and compile lessons learn and support the MEAL Officer on assessments, Monitoring and Evaluation of Project activities.
• The Education Officer will also be responsible for the project assessment, analysis, design, capacity building.
• He/she will be responsible for supervising, training, and building the capacity of the education Assistants
• Oversee the initial training of learning facilitators, as well as their continuous professional development.
• Monitor progress towards the objectives and intended outputs pertaining to teacher education using routine data, spot checks, observation, and other methodologies.
• Provide regular written and verbal reports on education activities to supervisor.
• Promote the quality of non-formal education activities by setting up quality assurance mechanisms and checks in collaboration with other staff.

Duties / Responsibilities

• Plan and implement program activitiesincompliancewith projectlog frame, budget, work plan, proposal, J-HF, donor and humanitarian practices, and guidance provided by the Education Coordinator.
• Responsible for the reporting of Educational activities on a monthly basis.
• Manage, maintain, and update the project data base
• Collect and send weekly reports and monthly consolidated reports
• Collect and compile lessons learnt and challenges from field locations.
• Support on project assessments, analysis and support the MEAL department of MEAL process and activities.
• Design, and carry out capacity building for facilitators and beneficiaries.
• Train, supervise, and technically support Education facilitators.
• Observe and record trends and situation of project location in terms of gaps and persons in Needs for future programming.
• Collaborate with SUBEB and LEA focal persons in the locations of implementation to carry out selection, and training and workshops for facilitators and teachers.
• Collaborate with school base structures, formal education authorities and non-formal education authorities to carry out distribution learning kits for children in both formal and non-formal school.
• In case of school closure, plan/design, and implement radio learning programs for continuation of learning in all the project locations.
• Establish and or revive SBMCs and G4G in all the locations of our projects and apply strategies to strengthen them to be more functional and strong.
• Train SBMCs on resource mobilization, management, COVID19 prevention, safety and security of schools for children access to quality, inclusive and protective education in their communities.
• Conduct monthly meeting with SBMCs for need to support the education intervention and support coordination/management within the school environment, this will serve as a platform to discuss and address issues within the school environment.
• Conduct workshops in all the locations with community structures and education authorities on safety and security of schools.
• Carry out any relevant activities or tasks that you are call upon to.

Technical Expertise, Skills, Knowledge, and Competencies

• Bachelor's Degree or equivalent in Education, Social Science, Social Work, Psychology or related fields.
• Master’s Degree is an added advantage.
• Minimum of 2 years’ relevant work experience in education in emergencies.
• Have worked before directly with children and vulnerable population and survivals
• Good knowledge of the EiE Working Group, and understand the education situation of the northeast Nigeria.
• Good knowledge of Child Safeguarding, PSEA Policies, MHPSS and the concept of Do No Harm, and good at working with children and vulnerable people especial in emergency settings.
• Good knowledge of teaching pedagogy and usage in emergency settings, emergency preparedness, and relief management.
• Experience working in emergencies context.
• Must be a team player.

How to Apply
Interested and qualified candidates should send their Application (Letter of motivation and CV in a single file) to: [email protected] using the Job Title as the subject of the email.

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: Human Resource Manager.
• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• J-HF considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.

Note

• Only shortlisted candidates will be contacted.
• Shortlisted candidates will be responsible for their logistic and accommodation during interview.
• Due to the large numbers of expected applicants, J-HF will only inform shortlisted candidates for written test and oral interview.
• For general information about J-HF, please consult: www.jamialhakeemfoundation.org
• Women are strongly encouraged to apply

Application Deadline  4th May, 2022.